Manager of Payroll Accounting

Finance & Accounting
in Orlando
, FL
Reference: 19-01831


The Manager of Payroll Tax Accounting will oversee the daily operations of payroll tax, garnishments, pay card and leave of absence administration areas. This will include US and Canadian voluntary/involuntary withholdings, garnishments, related general ledger activities, balancing payroll weekly, payroll process changes, reporting and special tasks assigned.  This position will be responsible for resolving day-to-day issues as they arise, following general practices and policies. The Manager will partner with outside vendors and other business contacts to ensure payroll expectations are being met.


  • Provide direction to the payroll staff to ensure all daily, weekly and special payments are processed timely and accurately
  • Establish and maintain relationships with our clients vendors, internal and external auditors, and state and federal agencies
  • Provide oversight and manage all tasks and processes related to tax reporting and payments with ADP, escheat and reconciliation of payroll general ledger accounts including year-end tax returns, 8027, W2, W2C, T4, T4A to ensure they are filed accurately and timely
  • Meet monthly reconciliation deadline defined by Corporate Reporting, sign the monthly affidavit attesting to account balance review and that accurate reporting on the Account Reconciliation Master Listing (ARML)
  • Ensure our client stays up to date on legislative changes that impact Payroll including cost impacts to the Company and table updates i.e. unemployment, and vacation analysis
  • Oversee the distribution of pay (paychecks, direct deposit and pay cards), while ensuring all payroll runs are balanced and approved for funding following established payroll processes and internal/external control procedures
  • Manage the internal controls and efficiencies with the Tax, Garnishment and Pay Cards areas; this includes complete understanding of all key controls and establishing a continuous, documented monitoring process to ensure each key control is operating effectively
  • Review requests for voluntary contributions to reduce annual SUI tax rates and works with unemployment vendor on tax restructuring projects to ensure lowest rates are obtained
  • Collaborate with management, IT, HR Technology, external vendors to define, test and implement system modifications (tax updates, bundles), new payroll or HR products and/or enhancements to existing systems needed to meet changing needs
  • Assist with requests for reporting
  • Backup other HR Services Leaders to assist with ensuring the weekly Payroll is processed accurately and timely

Required Qualifications:

  • BS/BA degree in Accounting, Finance or related discipline
  • Minimum 5 years of experience in a large payroll processing environment with management experience
  • Direct experience with payroll tax processing, including year-end, W-2 and general ledger reporting/reconciliation
  • Experience with multi-location, multi-state and multi-EIN payroll processing
  • In-depth knowledge of federal, state and local tax regulations
  • Large company experience with automated payroll systems – desired experience includes PeopleSoft and ADP
  • Strong proficiency with Microsoft Office products
  • Strong leadership skills that include leading by example
  • CPP certification