Accounts Payable SpecialistJob Description, Salary, Career Path, and Trends
Accounts payable specialists perform essential job functions to ensure vendors get paid in a timely manner for services and products rendered. They also review and process invoices, audit credit card bills, address vendor and supplier inquiries, reconcile vendor statements, process and maintain tax statements, and process and distribute checks. An accounts payable specialist must be organized, have excellent time management skills, and be able to effectively multitask.
An accounts payable specialist may be responsible for company financial information, records, and financial documentation. They also maintain accuracy in all payments, track expenses, and process expense reports. This role requires technical knowledge of ledger and accounting procedures, as well as good communication skills. A typical day’s work might include reviewing vendor invoices for accuracy, verifying tax ID numbers, calculating freight charges, discounts and taxes due, as well as identifying and correcting payment errors.
Sample job description #1
The Accounts Payable Specialist compiles and processes accounts payable and prepares checks and electronic payments. Someone who will be successful in this position will be a self-starter who is motivated to learn. The Accounts Payable Specialist should have strong Excel skills.
Full-Cycle accounts payable with 3-way matching
Preparation of check runs and electronic payments
Maintenance of all accounts payable reports and files
Review of employee expense reports to ensure adequate receipt documentation and to ensure that charges are within company policy
Download of ERP reports into excel as needed for analysis or additional information
Assist in month-end closing
Daily reconciliation of payments
Processing of intercompany invoices
General Ledger (GL) accruals for outstanding internal expenses
Quickly process referral fees and marketing allowance payouts
Maintain good standing with all vendors
Creates and maintains vendor files with proper documentation and backup, including vendor records
Updates ERP system with vendor updates and additional vendor management as necessary
Additional projects as related to accounting close, financial metrics, and internal controls, as assigned
Ability to retain large amounts of information
Education and experience required
Degree in accounting or equivalent experience
3+ years of AP experience
Positive attitude and approach
Microsoft Applications (MS Office, Excel, PowerPoint, and Outlook)
Oracle NetSuite ERP experience preferred but not required
Concur experience preferred but not required
Excellent organizational skills
Sample job description #2
The Accounts Payable Specialist will be working closely with the AP Manager and 4 other clerks on processing a large volume of invoices.
Process a high volume of invoices daily
Review purchase orders and receipts
Transition on a rotating basis on those systems and code invoices correctly
Obtain approval and resolve flagged items
Assist in other special projects as needed
Detail oriented and professional
SAP experience is a huge plus
Basic Excel, must be able to modify formulas
Sample job description #3
Accounts payable specialists manage the expenses of companies, businesses, and organizations. They analyze invoices and expense reports, resolve accounting discrepancies, and charge expenses to accounts.
Obtain primary financial data for accounting records
Compute and record numerical data
Check the accuracy of business transactions
Perform data entry and administrative duties
Previous experience in accounting, finance, or other related fields
Previous accounts payable experience
Fundamental knowledge of GAAP
Ability to prioritize and multitask
Strong organizational skills
Deadline and detail oriented
Average salary and compensation
The average salary for an accounts payable specialist is $53,000 in the United States. Position salary will vary based on experience, education, company size, industry, and market.
Los Angeles, California
Minneapolis-St. Paul, Minnesota
New York City, New York
Sample interview questions
What experience do you have in accounts payable?
Describe a time when you had to reconcile an account.
What will be the most difficult part of this position for you?
Do you know any accounting software packages?
How would your co-workers describe your work ethic?
When was the last time that you worked with accountants?
What is your biggest pet peeve?
Can you tell me about a time when you had to deal with multiple requests at one time?
Are you willing to work overtime or on weekends if necessary?
Have you ever shadowed an accounts payable specialist?
Why do you want this job?
What are three things that make this position stand out from the others you have applied for?
What is your biggest weakness? How would you compensate for it in this position?
We match top professionals with great employers across the country. Your next career move or star employee is just around the corner. Review our career content and advice, browse our latest job openings, or email us your resume. We look forward to connecting with you soon!