Accounts Payable SpecialistJob Description, Salary, Career Path, and Trends

Accounts payable specialists perform essential job functions to ensure vendors get paid in a timely manner for services and products rendered. They also review and process invoices, audit credit card bills, address vendor and supplier inquiries, reconcile vendor statements, process and maintain tax statements, and process and distribute checks. An accounts payable specialist must be organized, have excellent time management skills, and be able to effectively multitask.

An accounts payable specialist may be responsible for company financial information, records, and financial documentation. They also maintain accuracy in all payments, track expenses, and process expense reports. This role requires technical knowledge of ledger and accounting procedures, as well as good communication skills. A typical day’s work might include reviewing vendor invoices for accuracy, verifying tax ID numbers, calculating freight charges, discounts and taxes due, as well as identifying and correcting payment errors.

Sample job description #1

The Accounts Payable Specialist compiles and processes accounts payable and prepares checks and electronic payments. Someone who will be successful in this position will be a self-starter who is motivated to learn. The Accounts Payable Specialist should have strong Excel skills.

Essential functions

  • Full-Cycle accounts payable with 3-way matching
  • Preparation of check runs and electronic payments
  • Maintenance of all accounts payable reports and files
  • Review of employee expense reports to ensure adequate receipt documentation and to ensure that charges are within company policy
  • Download of ERP reports into excel as needed for analysis or additional information
  • Assist in month-end closing
  • Daily reconciliation of payments
  • Processing of intercompany invoices
  • General Ledger (GL) accruals for outstanding internal expenses
  • Quickly process referral fees and marketing allowance payouts
  • Maintain good standing with all vendors
  • Creates and maintains vendor files with proper documentation and backup, including vendor records
  • Updates ERP system with vendor updates and additional vendor management as necessary
  • Additional projects as related to accounting close, financial metrics, and internal controls, as assigned

Competencies

  • Initiative self-starter
  • Problem Solving/Analysis
  • Organizational Skills
  • Communication Proficiency
  • Ability to retain large amounts of information

Education and experience required

  • Degree in accounting or equivalent experience
  • 3+ years of AP experience

Skills required

  • Positive attitude and approach
  • Microsoft Applications (MS Office, Excel, PowerPoint, and Outlook)
  • Oracle NetSuite ERP experience preferred but not required
  • Concur experience preferred but not required
  • Excellent organizational skills

Sample job description #2

The Accounts Payable Specialist will be working closely with the AP Manager and 4 other clerks on processing a large volume of invoices.

Responsibilities

  • Process a high volume of invoices daily
  • Review purchase orders and receipts
  • Transition on a rotating basis on those systems and code invoices correctly
  • Obtain approval and resolve flagged items
  • Assist in other special projects as needed

Qualifications

  • Detail oriented and professional
  • Team player
  • SAP experience is a huge plus
  • Basic Excel, must be able to modify formulas

Sample job description #3

Accounts payable specialists manage the expenses of companies, businesses, and organizations. They analyze invoices and expense reports, resolve accounting discrepancies, and charge expenses to accounts.

Responsibilities

  • Obtain primary financial data for accounting records
  • Compute and record numerical data
  • Check the accuracy of business transactions
  • Perform data entry and administrative duties

Qualifications

  • Previous experience in accounting, finance, or other related fields
  • Previous accounts payable experience
  • Fundamental knowledge of GAAP
  • Ability to prioritize and multitask
  • Strong organizational skills
  • Deadline and detail oriented

Average salary and compensation

The average salary for an accounts payable specialist is $53,000 in the United States. Position salary will vary based on experience, education, company size, industry, and market.

LocationSalary LowSalary High
Phoenix, Arizona$52,700$71,300
Los Angeles, California$59,450$80,450
Denver, Colorado$49,550$67,050
Washington, DC$60,350$81,650
Miami, Florida$49,350$66,750
Orlando, Florida$45,500$61,550
Tampa, Florida$45,950$62,150
Atlanta, Georgia$48,200$65,200
Chicago, Illinois$55,400$74,950
Boston, Massachusetts$59,900$81,050
Minneapolis-St. Paul, Minnesota$47,750$64,600
New York City, New York$63,050$85,350
Philadelphia, Pennsylvania$51,350$69,500
Dallas, Texas$50,000$67,650
Houston, Texas$49,550$67,050
Seattle, Washington$57,650$78,000
National Average$45,050$60,950

Sample interview questions

  • What experience do you have in accounts payable?
  • Describe a time when you had to reconcile an account.
  • What will be the most difficult part of this position for you?
  • Do you know any accounting software packages?
  • How would your co-workers describe your work ethic?
  • When was the last time that you worked with accountants?
  • What is your biggest pet peeve?
  • Can you tell me about a time when you had to deal with multiple requests at one time?
  • Are you willing to work overtime or on weekends if necessary?
  • Have you ever shadowed an accounts payable specialist?
  • Why do you want this job?
  • What are three things that make this position stand out from the others you have applied for?
  • What is your biggest weakness? How would you compensate for it in this position?
  • In what ways do you prioritize your work and why?
  • How do you manage multiple tasks at once?

Accounts Payable Specialist Jobs in Ashburn

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