Data Entry Clerk

Job Description

Accurate, updated data has never been more critical for companies of all sizes. A Data Entry Clerk plays a key role in data-driven businesses, assuring that all information is entered accurately, thoroughly, and on time.

The Data Entry Clerk role is one for motivated people with excellent computer and typing skills, an eye for detail, and the ability to manage their time well with minimal supervision.

A Data Entry Clerk is a valuable “behind-the-scenes” member of the team, reviewing and fact-checking information, fixing errors when found, and maintaining accurate records. Now more than ever, a company’s data helps to drive the decisions it makes and illuminates its understanding of its market and customers. The role of the Data Entry Clerk is central to that process.

Typical Duties and Responsibilities

  • Transfer data from paper formats to computer files or database systems using keyboards, data recorders, or optical scanners
  • Type in data provided directly from customers
  • Create spreadsheets with large numbers of figures without mistakes
  • Verify data by comparing it to source documents
  • Index invoices and file them in the appropriate places
  • Maintain accurate and thorough vendor records
  • Assist accounts receivable and accounts payable as needed

Education and Background

This position requires a high school diploma or equivalent (a bachelor’s degree in accounting or finance is preferred).

Skills and Proficiencies

  • Strong organizational skills
  • Ability to maintain confidentiality regarding financial matters
  • Excellent knowledge of word processing tools and spreadsheets
  • Great attention to detail
  • Excellent mathematical skills

Compensation

According to Payscale the median annual salary of a Data Entry Clerk with

1 Year of Experience:

  • Orlando, Florida: $35,000
  • Tampa, Florida: $33,000
  • Jacksonville, Florida: $36,000
  • Miami, Florida: $34,000
  • Atlanta, Georgia: $34,000
  • Chicago, Illinois: $33,000
  • Houston, Texas: $33,000
  • Los Angeles, California: $33,000
  • New York City, New York: $32,000
  • Seattle, Washington: $39,000
  • Overall: $34,000

5 Years of Experience:

  • Orlando, Florida: $35,000
  • Tampa, Florida: $36,000
  • Jacksonville, Florida: $36,000
  • Miami, Florida: $37,000
  • Atlanta, Georgia: $36,000
  • Chicago, Illinois: $36,000
  • Houston, Texas: $35,000
  • Los Angeles, California: $37,000
  • New York City, New York: $39,000
  • Seattle, Washington: $40,000
  • Overall: $37,000

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Career Path

The first step in becoming a Data Entry Clerk is to earn, at minimum, a high school diploma or GED. A bachelor’s degree in accounting or finance is preferred. Familiarity with computers, motivation, and an ability to focus can be all you need to start in the field. Also, on-the-job training is at times available to assist in learning specific software. This path can often begin as an entry-level position but can have opportunities for advancement, based on experience and performance.

Also, Data Entry Clerks can seek to further their career through completing courses that can bolster their skills in typing, computer knowledge, legal and medical office procedures, and more, as well as data entry certificate programs.

Position Trends

With digital information being the lifeblood of virtually every industry, data entry jobs can be found at most companies. Data entry may not be the flashiest role or a fast-growing one, but it can be a steady one for someone with the skills and drive to excel at it.

Job Outlook

The accounting and auditing services sector (which generally includes Data Entry Clerks) is expected to decline about four percent through the year 2028 according to the U.S. Bureau of Labor Statistics. This is slightly below the average growth rate, but a stable one for candidates interested in this work.

Typical Hours

The typical work hours for a Data Entry Clerk can be from 9 a.m. to 5 p.m. Monday through Friday in an office setting. However, longer or different hours can be required.

Where You Can Find Jobs

  • 4 Corner Resources
  • Career Builder
  • Glassdoor
  • Indeed
  • LinkedIn
  • Monster

Are You Interested in Becoming a Data Entry Clerk?

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