Accurate, updated data has never been more critical for companies of all sizes. A data entry clerk plays a key role in data-driven businesses, assuring that all information is entered accurately, thoroughly, and on time.
The data entry clerk role is one for motivated people with excellent computer and typing skills, an eye for detail, and the ability to manage their time well with minimal supervision.
A data entry clerk is a valuable “behind-the-scenes” member of the team, reviewing and fact-checking information, fixing errors when found, and maintaining accurate records. Now more than ever, a company’s data helps to drive the decisions it makes and illuminates its understanding of its market and customers. The role of the data entry clerk is central to that process.
Sample job description
We are hiring a data entry clerk who will be responsible for accurately entering information into the computer system. This position is critical to ensuring that all data is correctly processed and organized. You will also need to copy information from print media into the computer system, proofread data entry for accuracy and timeliness, and match existing file names with their corresponding directories to ensure that all information is accurately organized. The data entry clerk must be able to work quickly and efficiently while maintaining a high level of accuracy.
Typical duties and responsibilities
- Transfer data from paper formats to computer files or database systems using keyboards, data recorders, or optical scanners
- Type in data provided directly from customers
- Create spreadsheets with large numbers of figures without mistakes
- Verify data by comparing it to source documents
- Index invoices and file them in the appropriate places
- Maintain accurate and thorough vendor records
- Assist accounts receivable and accounts payable as needed
Education and experience
This position requires a high school diploma or equivalent (a bachelor’s degree in accounting or finance is preferred).
Required skills and qualifications
- Strong organizational skills
- Ability to maintain confidentiality regarding financial matters
- Excellent knowledge of word processing tools and spreadsheets
- Great attention to detail
- Excellent mathematical skills
Preferred qualifications
- Familiarity with all operating systems and software
- Excellent organizational skills
- Strong attention to detail
- Ability to work quickly and efficiently
Average salary and compensation
The average salary for a data entry clerk is $35,400 in the United States. Position salary will vary based on experience, education, company size, industry, and market.
| Location | Salary Low | Salary High |
|---|---|---|
| Phoenix, Arizona | $35,200 | $47,650 |
| Los Angeles, California | $39,700 | $53,750 |
| Denver, Colorado | $33,100 | $44,800 |
| Washington, DC | $40,300 | $54,550 |
| Miami, Florida | $32,950 | $44,600 |
| Orlando, Florida | $30,400 | $41,100 |
| Tampa, Florida | $30,700 | $41,500 |
| Atlanta, Georgia | $32,200 | $43,550 |
| Chicago, Illinois | $37,000 | $50,050 |
| Boston, Massachusetts | $40,000 | $54,150 |
| Minneapolis-St. Paul, Minnesota | $31,900 | $43,150 |
| New York City, New York | $42,150 | $57,000 |
| Philadelphia, Pennsylvania | $34,300 | $46,400 |
| Dallas, Texas | $33,400 | $45,200 |
| Houston, Texas | $33,100 | $44,800 |
| Seattle, Washington | $38,500 | $52,100 |
| National Average | $30,100 | $40,700 |
Typical work environment
The data entry clerk typically works in an office setting, although there may be occasions where he or she is required to work remotely. This position typically requires a standard 40-hour workweek, although overtime may be necessary from time to time.
Typical hours
The typical work hours for a data entry clerk can be from 9 AM to 5 PM, Monday through Friday in an office setting. However, longer or different hours can be required.
Available certifications
There are no specific certifications required for this position, but some employers may prefer to hire candidates with certification in Microsoft Office or other relevant software.
Career path
The first step in becoming a data entry clerk is to earn, at minimum, a high school diploma or GED. A bachelor’s degree in accounting or finance is preferred. Familiarity with computers, motivation, and an ability to focus can be all you need to start in the field. Also, on-the-job training is at times available to assist in learning specific software. This path can often begin as an entry-level position but can have opportunities for advancement, based on experience and performance.
Also, data entry clerks can seek to further their career through completing courses that can bolster their skills in typing, computer knowledge, legal and medical office procedures, and more, as well as data entry certificate programs.
US, Bureau of Labor Statistics’ job outlook
SOC Code: 43-4199
| 2020 Employment | 159,900 |
| Projected Employment in 2030 | 168,100 |
| Projected 2020-2030 Percentage Shift | 5% increase |
| Projected 2020-2030 Numeric Shift | 8,200 increase |
Position trends
With digital information being the lifeblood of virtually every industry, data entry jobs can be found at most companies. Data entry may not be the flashiest role or a fast-growing one, but it can be a steady one for someone with the skills and drive to excel at it.
Sample interview questions
- Tell me about your experience with data entry.
- Are you comfortable working with computers and software?
- Do you have strong attention to detail?
- Can you work quickly and efficiently under pressure?
- What type of organizational skills do you have?
- Have you ever worked remotely before? If so, describe the experience.
- Do you have any certification in Microsoft Office or other relevant software?
- What is your typing speed?
- Are you available to work overtime as needed?
- How comfortable are you working with numbers?
- Tell me about a time when you had to enter data quickly and accurately.
- What was the most difficult data entry task you ever had to do?
- Do you have any questions for me?
