Accurate, updated data has never been more critical for companies of all sizes. A data entry clerk plays a key role in data-driven businesses, assuring that all information is entered accurately, thoroughly, and on time.
The data entry clerk role is one for motivated people with excellent computer and typing skills, an eye for detail, and the ability to manage their time well with minimal supervision.
A data entry clerk is a valuable “behind-the-scenes” member of the team, reviewing and fact-checking information, fixing errors when found, and maintaining accurate records. Now more than ever, a company’s data helps to drive the decisions it makes and illuminates its understanding of its market and customers. The role of the data entry clerk is central to that process.
Sample job description #1
Currently, seeking a Data Entry Clerk for our client located in Florida. Are you someone with quick typing skills, an analytical mind, exceptional attention to detail, and a passion for precision? If so, this is the position for you! This position is a chance for the candidate to gain valuable experience and network within a reputable corporate organization.
Job duties
- Prepares source data for computer entry by compiling and sorting information
- Maintains data entry requirements by following data program techniques and procedures
- Secures information by completing database backups.
- Maintains operations by following policies and procedures; reporting needed changes
- Maintains customer confidence and protects operations by keeping information confidential
- Contributes to team effort by accomplishing related results as needed.
Job qualifications
- 1+ year data entry experience required
- Advanced computer application skills including MS Office Suite with advanced functions in MS Excel
- Advanced mathematical skills
- Excellent organizational and interpersonal skills
Sample job description #2
We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory. The company will rely on you for having accurate and updated data that are easily accessible through a digital database.
Responsibilities
- Transfer data from paper formats into computer files or database systems using keyboards, data recorders, or optical scanners
- Type in data provided directly from customers
- Create spreadsheets with large numbers of figures without mistakes
- Verify data by comparing it to source documents
- Update existing data
- Retrieve data from the database or electronic files as requested
- Perform regular backups to ensure data preservation
- Sort and organize paperwork after entering data to ensure it is not lost
Skills
- Proven experience as a data entry clerk
- Fast typing skills; Knowledge of touch typing system is strongly preferred
- Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.)
- Working knowledge of office equipment and computer hardware and peripheral devices
- Basic understanding of databases
- Good command of English both oral and written and customer service skills
- Great attention to detail
- High school degree or equivalent
Sample job description #3
We are looking for a data-driven expert who has great attention to detail and looking to thrive in a dynamic, growing environment. You will be expected to have intermediate experience in spreadsheets and proficiency in database management. Do you have rapid and error-free typing skills and impeccable organization? Then this is the Data Entry position for you.
Your responsibilities
- Submit information into spreadsheets, databases, and customer relationship management systems
- Methodically review completed work, checking for computation errors or duplicate values before submitting the final product
- Examine reports and sheets of data
- Correct, verify, and delete non-required data and combine data from several different sources
- Seek further information for documents that are considered to be incomplete
- Retain detailed accounts of tasks, files, and progress
- Explore the internet for information
Requirements
- Substantial computer skills including word processing, spreadsheets, and presentation software, as well as databases and customer database systems
- Command of Microsoft Excel
- Computer Data Entry experience desired
- The ability to multitask and attention to detail is critical
- Consistent typing accuracy
- Sound written and verbal communication skills
Average salary and compensation
The average salary for a data entry clerk is $35,400 in the United States. Position salary will vary based on experience, education, company size, industry, and market.
| Location | Salary Low | Salary High |
|---|---|---|
| Phoenix, Arizona | $35,200 | $47,650 |
| Los Angeles, California | $39,700 | $53,750 |
| Denver, Colorado | $33,100 | $44,800 |
| Washington, DC | $40,300 | $54,550 |
| Miami, Florida | $32,950 | $44,600 |
| Orlando, Florida | $30,400 | $41,100 |
| Tampa, Florida | $30,700 | $41,500 |
| Atlanta, Georgia | $32,200 | $43,550 |
| Chicago, Illinois | $37,000 | $50,050 |
| Boston, Massachusetts | $40,000 | $54,150 |
| Minneapolis-St. Paul, Minnesota | $31,900 | $43,150 |
| New York City, New York | $42,150 | $57,000 |
| Philadelphia, Pennsylvania | $34,300 | $46,400 |
| Dallas, Texas | $33,400 | $45,200 |
| Houston, Texas | $33,100 | $44,800 |
| Seattle, Washington | $38,500 | $52,100 |
| National Average | $30,100 | $40,700 |
Sample interview questions
- Tell me about your experience with data entry.
- Are you comfortable working with computers and software?
- Do you have strong attention to detail?
- Can you work quickly and efficiently under pressure?
- What type of organizational skills do you have?
- Have you ever worked remotely before? If so, describe the experience.
- Do you have any certification in Microsoft Office or other relevant software?
- What is your typing speed?
- Are you available to work overtime as needed?
- How comfortable are you working with numbers?
- Tell me about a time when you had to enter data quickly and accurately.
- What was the most difficult data entry task you ever had to do?
- Do you have any questions for me?
