What Does a Legal Data Entry Specialist Do?
A legal data entry specialist is responsible for accurately inputting, updating, and managing data across a law firm’s case management systems, billing platforms, and internal databases. These professionals help ensure that critical case details, client records, and legal documentation are stored and accessible in an organized and compliant manner. They work behind the scenes to support attorneys, paralegals, and operations staff by entering large volumes of information with speed and precision.
This role plays a vital part in legal workflows that depend on timely and accurate information, such as court docket tracking, invoicing, document version control, and compliance reporting. Legal data entry specialists often work in litigation, insurance defense, eDiscovery, and corporate legal departments, where detail-oriented, process-driven support is critical. They may also assist with scanning, indexing, and formatting digital case files using legal software platforms.
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Legal Data Entry Specialist Core Responsibilities
- Input client, case, and billing information into legal management systems
- Maintain accuracy in court dates, filing deadlines, and case milestones
- Format and enter document metadata, version updates, and file notes
- Track time entries and expenses for attorney billing purposes
- Scan and upload legal documents, pleadings, and correspondence
- Assist with eFiling support and audit preparation
- Identify and correct errors or inconsistencies in legal records
- Follow data retention policies and ensure system compliance
Required Skills and Qualifications
Hard skills
- Fast, accurate typing and numeric data entry (10-key proficiency)
- Experience with legal software (e.g., Clio, NetDocuments, iManage, Time Matters)
- Familiarity with CRM platforms and billing/timekeeping systems
- Understanding of legal terminology and file formats
Soft skills
- Exceptional attention to detail and accuracy
- Confidentiality in handling sensitive legal and client data
- Time management and task prioritization
- Effective written communication for log entries and document tags
- Ability to work independently or as part of a legal operations team
Education
- High school diploma or equivalent required
- Associate’s degree or legal admin coursework preferred
Preferred Qualifications
- 1–2 years of data entry experience in a law firm or legal support setting
- Familiarity with court docketing systems or eDiscovery platforms
- Experience with document indexing, scanning, or records conversion
National Average Salary
Legal data entry specialist salaries vary by experience, industry, organization size, and geography. Click below to explore salaries by local market.
The average national salary for a Position is:
$123,456
Sample Job Description Templates for Legal Data Entry Specialists
Litigation Data Entry Specialist
Position Overview
We are seeking a Litigation Data Entry Specialist to support high-volume litigation teams by maintaining accurate case records, tracking legal deadlines, and entering court-related data. This role is essential to keeping litigation workflows organized and up-to-date.
Responsibilities
- Enter case details, docket numbers, and court dates into case management systems
- Log discovery documents, filings, and service records
- Maintain and update case calendars and litigation timelines
- Track trial exhibits, deposition schedules, and motion deadlines
- Collaborate with legal assistants and paralegals to ensure data consistency
Requirements
Hard skills
- Familiarity with litigation software (e.g., TrialWorks, Relativity, iManage)
- Data entry speed and accuracy under tight deadlines
- Understanding of court document formatting and terminology
Soft skills
- Organized and deadline-driven
- Strong attention to legal document detail
- Ability to manage multiple high-priority case inputs
Education
- High school diploma required; legal coursework preferred
Preferred Qualifications
- 1–2 years in litigation or legal support
- Experience with court docket tracking systems
Corporate Legal Data Entry Clerk
Position Overview
We are hiring a Corporate Legal Data Entry Clerk to support in-house legal teams by maintaining contract databases, compliance records, and entity documentation. This position is critical to corporate recordkeeping accuracy and audit readiness.
Responsibilities
- Enter contract metadata, expiration dates, and renewal terms into contract management systems
- Update legal entity records and regulatory filing logs
- Track version histories for policies, agreements, and board resolutions
- Organize NDAs, MSAs, and vendor files in digital repositories
- Maintain filing accuracy for audit and compliance purposes
Requirements
Hard skills
- Experience with contract management or document control platforms
- Legal recordkeeping and corporate governance understanding
- Data tagging, indexing, and version tracking
Soft skills
- Confidentiality and discretion
- Detail-oriented with structured organizational habits
- Strong written documentation
Education
- High school diploma required; associate’s in business or legal studies preferred
Preferred Qualifications
- 1+ year in corporate legal or compliance support
eDiscovery Data Entry Specialist
Position Overview
We’re looking for an eDiscovery Data Entry Specialist to support digital document review workflows by entering, coding, and tagging files within eDiscovery platforms. This role is key in litigation and regulatory investigations.
Responsibilities
- Upload and tag documents in eDiscovery platforms (e.g., Relativity, Everlaw, Logikcull)
- Apply metadata codes for custodian, privilege, date, and responsiveness
- Track production batches and document review progress
- Perform quality checks on document sets for accuracy
- Coordinate with legal teams for issue tagging or corrections
Requirements
Hard skills
- Familiarity with eDiscovery tools and metadata tagging
- Basic understanding of privilege, responsiveness, and redactions
- Digital file handling and bulk upload procedures
Soft skills
- Precision in high-volume data tasks
- Focused and consistent under tight production timelines
- Collaboration with litigation support and attorneys
Education
- High school diploma required; legal tech certification is a plus
Preferred Qualifications
- 1–2 years in document review or litigation support
Billing and Timekeeping Data Entry Clerk
Position Overview
We are hiring a Billing and Timekeeping Data Entry Clerk to support the finance and legal operations teams by entering attorney hours, client codes, and expenses into legal billing platforms. Accuracy in this role directly supports revenue recognition and compliance.
Responsibilities
- Enter billable hours, disbursements, and case-related expenses
- Update client codes, task codes, and billing narratives
- Ensure attorney timesheets are complete and submitted on time
- Assist in generating pre-bills and resolving billing discrepancies
- Maintain billing database consistency and archiving
Requirements
Hard skills
- Experience with legal billing software (e.g., Timeslips, Aderant, Elite, Clio)
- Familiarity with LEDES billing and UTBMS codes
- Excel proficiency and billing workflow understanding
Soft skills
- High attention to numerical detail
- Discretion with financial data
- Ability to meet tight monthly deadlines
Education
- High school diploma or equivalent required
Preferred Qualifications
- 1+ year in legal billing, accounting, or time entry role
Legal Records Indexing Specialist
Position Overview
We are seeking a Legal Records Indexing Specialist to organize and maintain document repositories for easy retrieval and regulatory compliance. This role is crucial in digital transition, litigation support, and historical records management.
Responsibilities
- Index and label legal documents using firm-wide taxonomy standards
- Maintain searchable databases with version control and date tagging
- Scan and digitize legacy records for secure storage
- Archive closed case files and track retention policies
- Perform audit prep for records compliance reviews
Requirements
Hard skills
- Document indexing and metadata entry
- Legal recordkeeping software (e.g., NetDocuments, Worldox, iManage)
- Familiarity with records retention laws and timelines
Soft skills
- Strong cataloging and organizational habits
- Reliability in repetitive, detail-focused tasks
- Able to maintain confidentiality across practice areas
Education
- High school diploma required; information management background preferred
Preferred Qualifications
- 1–2 years in legal records or library sciences