Executive Administrative Assistant

Job Description

Law firms consist of so much more than just lawyers. From paralegals to receptionists to clerks — and everyone in between — it takes a team of talented individuals to keep a firm running smoothly. 

An Executive Administrative Assistant is an invaluable part of this process. This vital team member is tasked with myriad responsibilities, from preparing motions and exhibits to managing busy calendars for principals of the firm to helping them with their many day-to-day needs. 

It’s often hectic, fast-paced work that requires someone who is an excellent listener, communicator, and project manager.

Typical Duties and Responsibilities

  • Support attorneys with day-to-day needs
  • Assist in assembly of pleadings and motions
  • Perform general filing procedures for local, state, and federal courts
  • Assist in the preparation of exhibits
  • Manage and coordinate attorney calendars and appointments
  • Maintain and reconcile expense reports
  • Perform various administrative functions, including scheduling, proofing and formatting documents, communicating with clients, and more

Education and Background

An associate degree in paralegal studies or a related field is preferred for this position. Especially attractive are candidates with previous experience at a law firm, or familiarity with a legal setting.

Skills and Competencies

  • Excellent communication and interpersonal skills
  • Highly organized
  • Expertise in multitasking
  • Able to prioritize competing demands
  • Strong computer skills including typing
  • Proficient in Microsoft Office Suite
  • Excellent time management 
  • Keen attention to detail
  • Ability to complete tasks with little to no supervision 

Compensation

According to Payscale the median annual salary of an Executive Administrative Assistant with

1 Year of Experience:

  • Orlando, Florida: $35,000
  • Tampa, Florida: $30,000
  • Jacksonville, Florida: $35,000
  • Miami, Florida: $39,000
  • Atlanta, Georgia: $47,000
  • Chicago, Illinois: $48,000
  • Houston, Texas: $42,000
  • Los Angeles, California: $44,000
  • New York City, New York: $56,000
  • Seattle, Washington: $47,000
  • Overall: $44,000

5 Years of Experience:

  • Orlando, Florida: $44,000
  • Tampa, Florida: $47,000
  • Jacksonville, Florida: $42,000
  • Miami, Florida: $50,000
  • Atlanta, Georgia: $50,000
  • Chicago, Illinois: $60,000
  • Houston, Texas: $50,000
  • Los Angeles, California: $53,000
  • New York City, New York: $68,000
  • Seattle, Washington: $53,000
  • Overall: $50,000

Similar Job Titles

Career Path

The career path for an Executive Administrative Assistant entails first obtaining, at a minimum, an associate degree in paralegal studies or a related field. Candidates can also start in an entry-level assistant position with a high school diploma or GED, with opportunities for advancement based on experience and performance. 

Also, those wanting to forward their career in ways beyond exclusively on-the-job experience can seek to do so through earning their Professional Administrative Certificate of Excellence. 

Position Trends

Many industries, including law, need Administrative Assistants at every level. Those with experience and ability to perform well have the opportunity to be an essential part of a successful law firm. 

Job Outlook

According to the U.S. Bureau of Labor Statistics, employment of Executive Administrative Assistants is projected to decline seven percent through 2028. However, the field can still be stable and productive for driven candidates with the right skill set. 

Typical Hours

The typical work hours for an Executive Administrative Assistant are from 9 a.m. to 5 p.m. Monday through Friday in an office setting. However, longer or different hours can be necessary, depending on the needs and hours of an individual firm. 

Where You Can Find Jobs

  • 4 Corner Resources
  • Career Builder
  • Glassdoor
  • Indeed
  • LinkedIn
  • Monster 
  • Zip Recruiter

Are You Interested in Becoming an Executive Administrative Assistant?

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