Property Manager Job Descriptions, Average Salary, Interview Questions

Property managers undertake the management responsibilities for residential, industrial, or commercial properties. They handle everything from rent prices, marketing, finding tenants for vacant properties, addressing tenant issues, and managing the maintenance of properties. They work with tenants and property owners to meet their needs, so they must have good communication and customer relations skills. Property managers must have strong negotiation skills to negotiate lease contracts. They must have good attention to detail and good record-keeping skills as they handle rent payments, security deposits, and operating expenses. 

A property manager should have an in-depth understanding of property management and the rental market, and they need to keep abreast of the rules and regulations pertaining to property management. They work on computers and must be familiar with MS Office or other relevant software. 

Sample job description #1

What we’re looking for

ABC Company is seeking hard-working, energetic employees to help us maintain our large and quickly growing portfolio of vacation homes as a Property Caretaker in (City, State). Responsibilities will include maintaining homes and housekeeping; which includes deep cleaning, organizing, stocking amenities, and corresponding with our outstanding local team, as well as our central management team.

What you’ll do

  • Manage and maintain a portfolio of homes
  • Guest calls and ASAP response to issues that arise with your properties
  • Owner communication
  • Familiarity with cell phones and reliable internet
  • Professionally clean residences using cleaning procedures and products in conformance with prescribed company standards
  • Sweeping, vacuuming, and washing all hard surface floors
  • Moving all reasonably portable furniture in rooms to clean under and behind
  • Maintaining hot tubs (no experience necessary, onsite training will be provided)
  • Performing customer service and quality control
  • Basic property maintenance (fixing garbage disposal, changing wall outlets, etc.)

The skills you’ll need

  • Weekend availability a must
  • Applicants should be experienced in all aspects of general housekeeping and deep cleaning of residence
  • Applied verbal and written communications
  • Attention to detail
  • Cleaning experience
  • Personal smartphone and Internet access
  • Reasonable comfort level with computers
  • Reliable transportation and a valid driver’s license is a must
  • Ability to lift up to 20 pounds

Sample job description #2

The Property Manager has full responsibility for maximizing all aspects and performance of the assigned property.
The Property Manager is responsible to develop, direct, and supervise all property staff to achieve the financial and occupancy goals of the community while maintaining the property in good physical condition and appearance and providing exceptional customer service to our valued residents.

Essential responsibilities and duties

  • Develop and maintain efficient and professional staff and other human resource responsibilities including hiring & terminating employees under the direction of the Regional Manager. Orienting, training, and scheduling of employees. Performing written evaluations of employees including any needed disciplinary actions. Making recommendations for salary increases and/or promotions and bonuses
  • Reviewing and maintaining accurate payroll records as required by the company
  • Maintaining employee morale, motivation, and teamwork
  • Effective and respectful communication with staff at all times
  • Ensure a professional appearance and manner for oneself and all personnel at all times
  • Meet income expectations by maintaining high occupancy levels. Ensuring full and on-time rental payments. Minimizing delinquencies and uncollectible accounts. Seeking auxiliary income opportunities. Keeping within established budgets. Eliminating unnecessary expenses
  • Manage the accounting of all income including depositing monies received daily, posting transactions into Entrata, and maintaining accurate financial records
  • Review and approve all property invoices according to company procedure
  • Oversee all activities related to leasing involving advertising and promoting the community including seeking agreements with business and locator services to promote the community. Ensuring the practice of approved leasing techniques and sales methods. Overseeing applicant screening procedures. Reviewing and approving all leases and related forms before move-in. Ensuring the proper move-in/out procedures. Handling all details of move-ins and move-outs regarding Entrata. Insuring apartment inspections at check-in and check-out
  • Design and implement a resident retention program, i.e., newsletters, resident referral programs, and/or social activities
  • Maintain a good rapport with the residents including efficient and courteous responses to all resident requests and resolving conflicts properly
  • Inspect the property daily to ensure that the residents are provided with a clean, safe, and well-maintained community
  • Develop and maintain a maintenance program focused on ensuring that maintenance requests are handled promptly and professionally. Emergency maintenance is given immediate attention. Turnovers are completed thoroughly and efficiently. General maintenance is occurring routinely. Preventative maintenance is scheduled and documented. Needed property improvements are communicated to upper management. All maintenance records are completed accurately
  • Inventory and maintain adequate supplies and equipment needed for the property according to company procedure
  • Ensure that all personnel are knowledgeable concerning and operate within OSHA (Occupational Safety & Health Act) standards and company safety policies at all times including reporting accidents and emergency situations to the corporate office and preparing proper reports
  • Monitor the performance of vendors and contractors
  • Generate, maintain and submit all administrative forms, files, and reports in an efficient and timely manner
  • Remain knowledgeable on market conditions, industry issues, technology, and skills
  • Work with upper management in completing any other reasonable task needed to accomplish the community and company objectives. This includes informing and enforcing new policies and procedures brought up during the monthly Manager’s Meetings, Manager’s Training Seminar, Yearly Budget Seminar, or any other corporate meeting

Qualifications and requirements

  • 2 years or equivalent previous property management experience
  • Good reasoning skills
  • Retain new information and training
  • Have problem-solving skills
  • Be able to deal with conflict situations
  • Strong leadership, organization and time management, sales, and customer service skills are also essential
  • Be able to communicate effectively and professionally and present information to customers, residents, and other employees of the company
  • Ability to read accounting ledgers and calculate figures and amounts such as discounts, pro-rations, etc.
  • Strong computer literacy with Entrata, Adobe, MS Word, Excel, E-mail, and Internet or the ability to learn quickly is also required.

Sample job description #3

Our company is seeking:

An experienced and highly motivated Property Manager for our Multi-Family Community of 264 units in (City, State).


  • Associate’s Degree or 2 to 3 years related experience; or equivalent combination of education and experience
  • Experience as an onsite Property Manager in a multi-family community required
  • Experience with sales, marketing, and financials
  • Proficient in computer software including but not limited to, Microsoft Office (Excel, Word, and Outlook)
  • Experience with Onesite, Ops, Bluemoon, and Yardi is required. Direct Experience with Onesite is strongly preferred


  • Manage all day to day operations and onsite team
  • Interview and train new employees
  • Maintain positive working relationship with residents, vendors, and contractors
  • Manage and accurately report details of property’s operating costs and expenses
  • Work to meet budgeted goals for income and expenses; develop strategic marketing plans to achieve occupancy, delinquency and physical plant goals
  • Identify existing and potential barriers to the successful accomplishment of property objectives and utilizing performance data, observation, and budgetary and other financial information and creates solutions to those problems
  • Utilize the market information to make strategic decisions for the success of the property

Average salary and compensation

The average salary for a property manager is $63,200 per year in the United States. Salary may depend on the level of experience, education, and geographical location. 

LocationSalary LowSalary High
Phoenix, Arizona$62,650$72,450
Los Angeles, California$70,700$95,650
Denver, Colorado$58,900$79,700
Washington, DC$71,750$97,100
Miami, Florida$58,650$97,100
Orlando, Florida$54,100$73,200
Tampa, Florida$54,600$73,900
Atlanta, Georgia$57,300$77,500
Chicago, Illinois$65,850$89,100
Boston, Massachusetts$71,200$96,350
Minneapolis-St.Paul, Minnesota$56,750$76,800
New York City, New York$74,950$101,450
Philadelphia, Pennsylvania$61,050$82,600
Dallas, Texas$59,450$80,400
Houston, Texas$59,150$80,050
Seattle, Washington$68,500$92,750
National Average$53,550$72,450

Sample interview questions

  • What interests you about being a property manager for our company?
  • What do you know about our prospective tenants/residents?
  • What measures do you take to stay updated on market trends in property management?
  • What software tools do you use on a daily basis?
  • Do you have experience in commercial or residential management?
  • How quickly can you learn to use a new software?
  • How comfortable are you with giving property tours and assisting prospective tenants with the application process ?
  • What is your availability after hours? What arrangements do you have in place in case an emergency arises?
  • Tell me about a time you had to deal with a difficult tenant. What steps did you take to resolve this issue?
  • Describe a time you received negative criticism from your supervisor. How did you handle it?
  • Who do you use for property maintenance and repairs and how long have you worked with them?
  • What role did you play in the success of your prior property management company?
  • Describe a time you worked after hours to resolve a problem.
  • How would you handle a tenant who was late on their rent payments?
  • What is your management style?

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