Project Coordinator How to Hire, Salary Data, and Job Descriptions

A project coordinator manages projects for a company or organization. They lead teams, assign tasks, and keep stakeholders up-to-date on the progress of a project. They are responsible for making sure all resources, equipment, and information is available and in place. They meet with internal and external customers to ensure that the project meets requirements and objectives. They also must meet budget requirements, evaluate risks, and maintain documentation. A project manager must have exceptional time management skills, superior communication skills, and be able to motivate and keep resources on track. 

A project manager should be able to adjust due to unforeseen obstacles and address issues as they arise. They need to be aware of company or client standards and meet them. Outstanding project management skills are essential to this role. Project coordinators must have excellent organizational skills and should be able to multitask effectively. They need a good working knowledge of relevant tools like Microsoft Project and Microsoft Planner, as well as project management tools, such as Basecamp or Trello.

Sample job description #1

Responsibilities

  • Supporting sales by owning the order fulfillment process
  • Preparing quotes and processing orders
  • Using Khameleon to update sale orders.
  • Create quotes
  • Place client orders by cutting and sending purchase orders to furniture and labor vendors
  • Track shipments and deliveries with manufacturers and freight companies
  • Communicating status of orders and ensuring accurate information is sent to customers.
  • File punch and warranty claims with manufacturers
  • Train to double check specs against scope of work
  • Opportunity for local on-site visits, 1-4x per month, will train with PM and install during first 6 months
  • Assisting in the implementation of policy and procedures
  • Maintaining an efficient work environment
  • All other duties as assigned

Qualifications

  • 1-2 years experience Project Coordination
  • Detailed oriented
  • Preferred Design industry experience

Sample job description #2

Essential job functions, duties, and responsibilities

  • Type correspondence, meeting minutes, and compile required documents in standard company format, etc.
  • May prepare own correspondence and compose for signature as directed
  • Develop and maintain filing system
  • Answer telephones, take messages, screen and handle routine items
  • Maintain supervisor’s calendar; arrange and schedule meetings; coordinate business and client meetings
  • Open and distribute mail for project/department
  • Arrange for travel, hotel, and car reservations
  • May assist in the maintenance and update of accounting reports
  • Assists in the preparation, compilation, and distribution of monthly reports
  • Handle and/or administer confidential documents
  • May function as a liaison between supervisor and other company personnel
  • Have knowledge of company organization, policies, practices, and personnel in order to carry out responsibilities

General background and minimum requirements

  • Two-year business and/or secretarial school
  • 2 to 5 years of work experience
  • Excellent proofreading and grammar skills required
  • Preferred shorthand or fast longhand skills
  • Proven ability in planning, organizing and implementing work priorities
  • Proven ability to perform a variety of critical and often confidential tasks with constantly changing priorities
  • Proven ability to meet deadlines, carry through assignments and exhibit accuracy and neatness
  • Proven ability to interact, develop and maintain a positive working relationship with personnel on all levels, both within the company and with clients
  • Proven proficiency in word processing (55-WPM) including proficiency in current corporate software packages
  • Proficiency in operation of standard office equipment

Sample job description #3

Job description

  • The project coordinator will be responsible for actively participating in project planning including but not limited to; general project oversite, resource management, organization of meetings and taking meeting minutes, working with project management tools for control and status management, and coordination of various teams, communications, and presentations
  • This person will participate in strategic business planning to accelerate the unmanned aircraft systems (UAS) integration strategy for the business unit
  • A successful project coordinator will be able to manage deadlines, interact with multiple teams, communicate project status, be competent in project management tools, have experience with managing program financials, and is highly organized, be a good communicator, and can oversee a project management portfolio with several interdependencies

Skills

  • Synthesize data to provide information to key stakeholders in a clear, succinct manner
  • Maintain and monitor project schedules, plans, and calendars
  • Maintain thorough and timely documentation
  • Proactively monitor and ensure that project deadline is met
  • Facilitate customer and partner meetings as required
  • Actively take meeting minute recordings and distribute them to relevant team members in a timely manner
  • Actively contribute to business case and financial modeling for UAS integration services
  • Ensure company guidelines are followed and met
  • Bachelor’s degree in Business or related field of study with a minimum of 5+ years of relevant experience
  • Experience with various project management software utilities (Microsoft Project, Jira, Salesforce, Asana, etc.)
  • Strong background in finance, accounting, or another business-related field
  • Exceptional verbal, written, and presentation skills
  • Strong ability to work both independently and as part of a team
  • Experience supporting enterprise-level technical projects
  • Competency in Microsoft applications suite
  • File management knowledge
  • Ability to work in a fast-paced environment with tight deadlines

Must have

  • Project Coordinator
  • Project Costing
  • Project Scheduling
  • Microsoft Project
  • Project Management

Education

Bachelor’s degree in Business or related field of study with a minimum of 5+ years of relevant experience

Average salary and compensation

Salaries for project coordinators will vary depending on experience and location. The average salary for a project coordinator in the United States is $55,400.

LocationSalary LowSalary High
Phoenix, Arizona$58,300$71,300
Los Angeles, California$65,800$80,400
Denver, Colorado$54,800$67,000
Washington, DC$66,800$81,650
Miami, Florida$54,550$66,700
Orlando, Florida$50,350$61,500
Tampa, Florida$50,850$62,150
Atlanta, Georgia$53,350$65,200
Chicago, Illinois$61,300$74,950
Boston, Massachusetts$66,300$81,050
Minneapolis-St. Paul, Minnesota$52,850$64,550
New York City, New York$69,800$85,300
Philadelphia, Pennsylvania$56,800$69,450
Dallas, Texas$55,300$67,600
Houston, Texas$55,050$67,300
Seattle, Washington$63,800$78,000
National Average$49,850$60,900

Sample interview questions

  • What are the duties of a project coordinator? 
  • What important qualities should every project coordinator have?
  • Why do you believe you would make a good project coordinator? 
  • What challenges did you face at your last job?
  • How did you overcome those challenges?
  • Describe your daily routine if you were to work here as a project coordinator.
  • What kind of strategies and mindset do you need to be proficient in this role?
  • What do you believe will be your biggest challenge in this position?
  • Describe a time where you failed in a similar role and the lesson you learned from it.
  • How do you make sure the project team is motivated and does their work well?
  • How do you deal with the pressure that comes with tight deadlines?
  • What would you do to ensure a project’s success even when team members are not getting along?
  • How would you handle a team member who disagrees with how the project is being managed?
  • What is one valuable skill you have learned from working as a project coordinator?
  • Can you quickly learn new computer systems and applications?
  • How do you handle changes that need to be made during the project?
  • Tell me about a time an unexpected problem occurred during a project and how you handled it.
  • What is the best way to communicate deadlines with other team members?

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