What Does a Personal Assistant Do?
A personal assistant provides administrative and organizational support to executives, managers, or individuals to help them manage their professional and personal responsibilities. They handle scheduling, communication, correspondence, and other routine tasks that allow their employer to focus on critical priorities. A personal assistant often serves as the first point of contact, filtering calls and emails while ensuring important matters receive timely attention.
In addition to administrative tasks, personal assistants may coordinate travel, prepare reports, and manage confidential information. They often act as a trusted partner to their employer, anticipating needs, solving problems quickly, and maintaining discretion. The role requires a mix of organizational skills, professionalism, and adaptability, as responsibilities can change daily depending on the needs of the person or organization they support.
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Personal Assistant Core Responsibilities
- Manage schedules, calendars, and appointments
- Screen phone calls, emails, and correspondence on behalf of employer
- Organize meetings, take notes, and prepare necessary documentation
- Coordinate domestic and international travel arrangements
- Assist with personal errands and tasks as needed
- Maintain filing systems and manage confidential records
- Conduct research and prepare reports or presentations
- Liaise with staff, clients, and external partners on behalf of employer
Required Skills and Qualifications
Hard skills
- Proficiency with Microsoft Office Suite, Google Workspace, and scheduling software
- Strong organizational and time management abilities
- Familiarity with office administration and business communication
- Ability to manage travel logistics and expense reporting
Soft skills
- Excellent communication and interpersonal skills
- High level of discretion and confidentiality
- Strong problem-solving and adaptability
- Professional demeanor and customer service mindset
Education
- High school diploma or equivalent required
- An associate’s degree or bachelor’s degree in business administration or related field recommended
Certifications
- None required; however, administrative or executive assistant certifications are advantageous
Preferred Qualifications
- 2+ years of experience in administrative support or executive assistant roles
- Experience supporting senior executives or business leaders
- Familiarity with project management tools and remote collaboration platforms
National Average Salary
Personal assistant salaries vary by experience, industry, organization size, and geography. Click below to explore salaries by local market.
The average national salary for a Personal Assistant is:
$42,233
Sample Job Description Templates for Personal Assistants
Entry-Level Personal Assistant
Position Overview
We are seeking an entry-level personal assistant to provide administrative and scheduling support for daily tasks. This role is ideal for candidates beginning their administrative career who are eager to build organizational and professional skills while assisting an individual or small team.
Responsibilities
- Manage basic scheduling, calendar entries, and reminders
- Answer phone calls and emails under supervision
- Assist with errands, filing, and simple office tasks
- Organize documents and maintain records
- Support travel arrangements, reservations, and expense tracking
- Handle routine correspondence with guidance from supervisor
Requirements
Hard skills
- Proficiency with Microsoft Office Suite and basic email platforms
- Strong organizational and time management skills
- Ability to handle clerical tasks efficiently
Soft skills
- Professional communication and interpersonal abilities
- Eagerness to learn and adapt to new responsibilities
- Attention to detail and reliability
Education
- High school diploma or equivalent required
- An associate’s degree in business administration or related field recommended
Certifications
- None required
Preferred Qualifications
- Previous internship or administrative support experience
- Familiarity with scheduling or collaboration software
Mid-Level Personal Assistant
Position Overview
We are hiring a mid-level personal assistant to manage day-to-day administrative duties with minimal supervision. This role requires prior administrative experience and the ability to coordinate multiple priorities while maintaining discretion and professionalism.
Responsibilities
- Manage calendars, appointments, and meeting logistics
- Screen calls and correspondence on behalf of employer
- Coordinate travel arrangements and prepare itineraries
- Draft, edit, and manage documents and presentations
- Support budgeting, invoicing, and expense reporting
- Serve as a liaison between employer and staff, clients, or external contacts
Requirements
Hard skills
- Strong proficiency in office productivity software and scheduling tools
- Knowledge of business communication practices
- Ability to manage travel bookings and expense systems
Soft skills
- Excellent written and verbal communication
- Strong organizational and multitasking skills
- Discretion and confidentiality with sensitive information
Education
- Associate’s or bachelor’s degree in business administration or related field preferred
Certifications
- None required
Preferred Qualifications
- 2+ years of administrative or personal assistant experience
- Experience supporting professionals or small teams
Senior Personal Assistant
Position Overview
We are seeking a senior personal assistant to provide high-level administrative support to executives or business leaders. This role requires extensive experience managing complex schedules, coordinating projects, and handling confidential information.
Responsibilities
- Manage complex calendars, meeting logistics, and executive travel
- Prepare reports, presentations, and correspondence for leadership
- Handle confidential information with discretion and professionalism
- Coordinate with internal teams and external stakeholders on behalf of executive
- Anticipate needs and proactively resolve issues
- Mentor junior assistants and provide training where needed
Requirements
Hard skills
- Advanced proficiency in Microsoft Office, Google Workspace, and project management tools
- Strong ability to manage budgets, expenses, and detailed reporting
- Skilled in handling high-level correspondence and presentations
Soft skills
- Excellent organizational and time management skills
- Strong leadership and mentoring abilities
- Professional communication with senior executives and clients
Education
- Bachelor’s degree in business administration, management, or related field preferred
Certifications
- None required; advanced executive assistant certifications recommended
Preferred Qualifications
- 5+ years of personal or executive assistant experience
- Prior experience supporting senior leadership or executives
Executive Personal Assistant
Position Overview
We are hiring an executive personal assistant to provide direct support to C-suite leaders or high-level executives. This role requires superior organizational abilities, excellent judgment, and the capacity to manage complex priorities in a fast-paced environment.
Responsibilities
- Coordinate executive schedules, board meetings, and strategic travel
- Prepare executive-level reports, presentations, and communications
- Act as gatekeeper for calls, correspondence, and meeting requests
- Manage special projects and assist in decision-making support
- Maintain strict confidentiality regarding sensitive company matters
- Build relationships with internal and external stakeholders on behalf of executive
Requirements
Hard skills
- Expertise in calendar management and executive correspondence
- Proficiency in preparing reports and board-level presentations
- Familiarity with corporate governance processes and documentation
Soft skills
- Exceptional discretion, professionalism, and diplomacy
- Ability to anticipate executive needs and act proactively
- Strong negotiation and organizational skills
Education
- Bachelor’s degree in business administration, communications, or related field required
Certifications
- Executive assistant certifications (CAP, PACE) recommended
Preferred Qualifications
- 7+ years of high-level administrative support experience
- Proven success supporting senior executives or C-suite leadership
Virtual Personal Assistant
Position Overview
We are seeking a virtual personal assistant to provide remote administrative support to professionals or entrepreneurs. This role is ideal for candidates with strong communication skills and the ability to manage multiple priorities in a digital workspace.
Responsibilities
- Manage schedules, calendars, and email inboxes remotely
- Schedule virtual meetings and coordinate across time zones
- Prepare digital documents, presentations, and reports
- Perform online research and data entry tasks
- Manage travel arrangements, bookings, and reservations online
- Communicate with clients, partners, or staff via phone, email, and video conferencing
Requirements
Hard skills
- Proficiency with remote collaboration tools (Slack, Zoom, Microsoft Teams)
- Strong computer and internet research skills
- Familiarity with scheduling and project management platforms
Soft skills
- Excellent remote communication and organizational abilities
- Self-motivation and ability to work independently
- Time management skills for working across multiple priorities
Education
- High school diploma required
- An associate’s or bachelor’s degree in business administration preferred
Certifications
- None required; remote assistant training programs considered advantageous
Preferred Qualifications
- Prior experience as a virtual assistant or in remote administrative support
- Experience working with clients in multiple industries
Celebrity/Personal Lifestyle Assistant
Position Overview
We are hiring a celebrity/personal lifestyle assistant to support high-profile individuals with both professional and personal needs. This role requires extreme discretion, flexibility, and the ability to manage a fast-paced, unpredictable schedule.
Responsibilities
- Manage personal and professional calendars, events, and appearances
- Coordinate travel arrangements, accommodations, and security logistics
- Handle personal errands, shopping, and lifestyle needs
- Act as liaison with agents, managers, and personal staff
- Manage confidential information and ensure privacy at all times
- Provide support during public events, red carpets, or media appearances
Requirements
Hard skills
- Strong organizational and scheduling abilities
- Proficiency with travel booking and event coordination software
- Familiarity with confidentiality agreements and privacy standards
Soft skills
- Discretion, loyalty, and ability to handle sensitive personal matters
- Adaptability and flexibility in high-pressure situations
- Excellent interpersonal and problem-solving skills
Education
- High school diploma required
- An associate’s or bachelor’s degree in business, communications, or related field preferred
Certifications
- None required
Preferred Qualifications
- Prior experience supporting high-profile clients or executives
- Availability for frequent travel and irregular hours