What Does an Office Coordinator Do?
An office coordinator plays a central role in ensuring a workplace runs smoothly by handling administrative workflows, scheduling, and internal communication. Acting as a hub for team logistics, this role involves coordinating meetings, maintaining supplies and equipment, supporting onboarding, and facilitating collaboration between departments. Office coordinators ensure the day-to-day operations of the office remain seamless, efficient, and well-organized.
This position combines elements of project coordination, administrative support, and facilities management. Office coordinators are often responsible for communicating with vendors, booking rooms or events, supporting senior leaders with logistics, and responding to the ongoing needs of staff. Their work directly contributes to office productivity, staff satisfaction, and operational consistency.
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Office Coordinator Core Responsibilities
- Manage and update internal calendars, meeting schedules, and room reservations
- Coordinate office supplies, vendor services, and facility maintenance
- Greet and assist visitors, clients, or vendors
- Support onboarding processes for new employees
- Assist with internal communications and document distribution
- Help plan office events, meetings, or travel logistics
- Maintain organized filing systems (digital and physical)
- Serve as liaison between departments, vendors, and facility teams
Required Skills and Qualifications
Hard skills
- Proficiency with calendar tools, scheduling software, and office platforms (e.g., Microsoft Office, Google Workspace)
- Familiarity with basic bookkeeping, supply ordering, or office management systems
- Understanding of administrative policies and workflow coordination
Soft skills
- Strong communication and interpersonal skills
- Exceptional organizational and time management abilities
- Professional demeanor and service-oriented mindset
- Proactive problem-solving and attention to detail
Education
- High school diploma or equivalent required
- Associate’s degree in office administration, communications, or business is recommended
Certifications
- None required
Preferred Qualifications
- 2–3 years of experience in administrative or office coordination roles
- Experience supporting multiple teams or managing vendor relationships
- Familiarity with facility or IT request tracking systems
National Average Salary
Office coordinator salaries vary by experience, industry, organization size, and geography. Click below to explore salaries by local market.
The average national salary for an Office Coordinator is:
$44,537
Sample Job Description Templates for Office Coordinators
Administrative Office Coordinator
Position Overview
We are hiring an Administrative Office Coordinator to manage daily workflows and support the administrative needs of our office. This role bridges general support and operational oversight, helping to maintain an efficient and well-organized work environment.
Responsibilities
- Coordinate meetings, manage calendars, and support scheduling for teams
- Oversee supply ordering, inventory, and vendor relationships
- Maintain accurate records, filing systems, and internal communications
- Support new hire onboarding and assist with internal announcements
- Provide administrative assistance to department heads or executive staff
- Monitor office maintenance needs and liaise with facilities teams
Requirements
Hard skills
- Proficiency in Microsoft Office or Google Workspace
- Scheduling and calendar management experience
- Familiarity with office supply ordering or vendor platforms
Soft skills
- High attention to detail and organizational ability
- Excellent written and verbal communication
- Dependability, initiative, and adaptability
Education
- High school diploma required; associate’s degree in office administration or business is recommended
Certifications
- None required
Preferred Qualifications
- 2+ years in administrative or office coordination roles
- Experience working with cross-functional teams
Medical Office Coordinator
Position Overview
We are seeking a Medical Office Coordinator to manage patient scheduling, provider support, and administrative operations within a healthcare practice. This role ensures clinical staff can deliver care efficiently by maintaining accurate records and handling front-office workflows.
Responsibilities
- Schedule patient appointments and coordinate provider calendars
- Verify insurance details and assist with claims documentation
- Maintain patient records in EMR systems and ensure HIPAA compliance
- Oversee front desk staff and visitor check-in process
- Handle medical supply inventory and vendor orders
- Support clinic communications and coordinate follow-up care logistics
Requirements
Hard skills
- Familiarity with EMR/EHR systems and medical terminology
- Scheduling and insurance verification experience
- Understanding of HIPAA regulations and medical office workflows
Soft skills
- Patient-centered communication and professionalism
- Organizational skills and the ability to multitask
- Calm under pressure in busy clinical settings
Education
- High school diploma required; associate’s degree in healthcare administration is recommended
Certifications
- None required
Preferred Qualifications
- 2+ years of experience in a medical office or clinic setting
- Knowledge of billing codes or prior authorization processes
Legal Office Coordinator
Position Overview
We are hiring a Legal Office Coordinator to support administrative operations in a law firm or legal department. This role manages scheduling, document organization, and internal communication to ensure legal teams stay on track.
Responsibilities
- Coordinate attorney calendars, court deadlines, and meetings
- Maintain legal files, case records, and document formatting standards
- Assist with legal billing, time tracking, and invoicing
- Manage office supplies, contracts with vendors, and equipment maintenance
- Serve as the point of contact for internal and external legal communications
- Support onboarding for legal support staff
Requirements
Hard skills
- Proficiency in Microsoft Office, especially Word formatting for legal documents
- Understanding of legal document filing and confidentiality protocols
- Basic knowledge of billing or case management systems
Soft skills
- Detail-oriented with strong time management
- Professional demeanor and discretion
- Clear and responsive communication
Education
- High school diploma required; associate’s degree in legal administration or business is recommended
Certifications
- None required
Preferred Qualifications
- 2+ years in a legal office support or coordination role
- Experience working in litigation or corporate law environments
HR and Recruitment Coordinator
Position Overview
We are seeking an HR and Recruitment Coordinator to assist with administrative tasks related to hiring, onboarding, and employee support. This role ensures a smooth candidate experience and helps maintain a well-organized HR function.
Responsibilities
- Schedule candidate interviews and coordinate with hiring managers
- Track applicant data and update records in ATS platforms
- Support onboarding logistics such as equipment requests and orientation scheduling
- Maintain employee files and ensure compliance with HR policies
- Coordinate internal communications related to HR and recruiting
- Assist with employee engagement initiatives or benefits administration
Requirements
Hard skills
- Familiarity with applicant tracking systems and HR databases
- Experience with calendar tools and communication platforms
- Understanding of confidentiality in personnel matters
Soft skills
- Professional, approachable demeanor
- Organized, with the ability to manage competing priorities
- Clear and effective communicator
Education
- High school diploma required; associate’s degree in human resources or business is recommended
Certifications
- None required
Preferred Qualifications
- 1–3 years of experience in HR or recruiting support roles
- Exposure to onboarding or employee engagement initiatives
Remote Office Coordinator
Position Overview
We are hiring a Remote Office Coordinator to manage scheduling, digital communication, and internal operations in a fully distributed work environment. This role supports both leadership and staff while ensuring remote workflows run efficiently.
Responsibilities
- Coordinate virtual meetings, manage calendars, and send follow-ups
- Maintain cloud-based file systems and internal communication tools
- Order and track remote equipment or supply shipments
- Support virtual onboarding processes and team events
- Serve as the remote point of contact for administrative questions
- Monitor task management platforms and assign office-related action items
Requirements
Hard skills
- Proficiency with remote collaboration tools (e.g., Slack, Zoom, Trello, Google Workspace)
- Experience with digital scheduling and document sharing systems
- Familiarity with cloud-based task tracking or project platforms
Soft skills
- Self-starter with strong time management
- Excellent written communication and follow-through
- Tech-savvy and comfortable troubleshooting digital tools
Education
- High school diploma required; associate’s degree recommended
Certifications
- None required
Preferred Qualifications
- Previous experience in remote support or distributed team environments
- Familiarity with asynchronous workflows
Facilities and Operations Coordinator
Position Overview
We are seeking a Facilities and Operations Coordinator to oversee the physical and logistical needs of our office space. This role ensures a safe, well-maintained, and organized work environment while supporting day-to-day operational needs.
Responsibilities
- Handle maintenance requests, building access, and vendor management
- Coordinate office moves, space planning, or room assignments
- Monitor safety protocols and oversee compliance with health regulations
- Track inventory of supplies and equipment
- Assist with on-site events, equipment setup, and logistics
- Act as liaison between departments and property management or IT teams
Requirements
Hard skills
- Basic understanding of facilities management or maintenance workflows
- Familiarity with vendor communication and inventory systems
- Experience handling equipment, furniture, or office layout logistics
Soft skills
- Problem-solving and hands-on attitude
- Clear communication across departments and external partners
- Ability to stay organized in fast-paced environments
Education
- High school diploma required; associate’s degree in facilities management, business, or operations is recommended
Certifications
- None required
Preferred Qualifications
- 2–4 years of experience in facilities or office operations support
- Experience managing safety compliance or coordinating with property teams