Legal Data Entry SpecialistJob Description, Salary, Career Path, and Trends
In today’s law firms, accurate, updated data has never been more critical. A legal data entry specialist plays a vital role, assuring that all data is entered accurately, thoroughly, and on time.
The legal data entry specialist role is one for motivated people with excellent computer and typing skills, an eye for detail, and the ability to manage their time well with minimal supervision.
As a legal data entry specialist, you’re a valuable “behind the scenes” member of the team, adding, reviewing, and fact-checking information, fixing errors when found, and maintaining documentation or logs of the work you do. Now more than ever, a firm’s data helps to drive the decisions it makes, and your role as a legal data entry specialist is central to that process.
Sample job description #1
Your responsibilities in this role
Categorize information into spreadsheets, databases, and customer relationship management systems
Seek further information for documents that are considered to be incomplete
Survey reports and sheets of data
Analyze completed work for duplications or errors in content before submitting the final product
Retain detailed accounts of tasks, files, and progress
Confirm, corroborate, and remove unnecessary data, or combine data from several sources
Communicate with vendors and customers as needed
Quality experience with Microsoft Office
Detailed Reports experience highly desired
Data entry experience required
Ability to multitask effectively
High typing accuracy
Excellent communication skills (written and verbal)
Proficient computer skills including word processing, spreadsheets, presentation software, as well as databases and customer database systems
Sample job description #2
Perform daily data entry, data collation and data management tasks to support mentor recruitment processes, ongoing operational tasks, customer requests, etc.
Additional day-to-day operational tasks
Identify and relay critical follow-ups/clarifications to appropriate team members
Build a positive working relationship with mentors and team members
Any additional tasks
Data entry experience and be comfortable with repetitive tasks
Comfortable working simultaneously with multiple Excel/Google Sheets, toggling between multiple tabs and browsers, and collating information into multiple sheets/programs.
Native fluency in English (spoken and written)
Effective communication skills
Ability to multitask, quickly learn on the job, and work independently
Bachelor’s Degree (4-year degree program)
Familiar with the US college application process
Previous education experience (preferable but not mandatory)
Flexible work hours across weekdays and weekends
Strong MS Office Skills
Sample job description #3
Verifying, correcting, deleting unnecessary data, or combining data from several sources before entering into a file
Performing searches on websites for information
Entering information into specific fields in Salesforce Database
Requesting further information for documents that are deemed incomplete
Keeping records of tasks, files, and progress
Audit reports and sheets of data
Checking completed work for errors or duplicate information before submitting the final product
Strong computer skills including Microsoft Word, Microsoft Excel, and customer database systems
High accuracy of at least 65 words per minute
Excellent oral and written communication skills
Ability to multitask effectively
Must have prior data entry experience
Must be highly proficient with Excel including pivot tables, x/vlookups, and formatting
Ability to work independently and work in a fast-paced environment while meeting strict deadlines
Average salary and compensation
The average salary for a legal data entry specialist is $35,000 in the United States. Position salary will vary based on experience, education, company size, industry, and market.
Los Angeles, California
Minneapolis-St. Paul, Minnesota
New York City, New York
Sample interview questions
How do you work independently?
Tell me about a past job challenge and how you approached it.
What do you do when you can’t understand the data you’ve been asked to handle or report?
How do you handle deadlines?
How fast can you type?
What job experiences have you had in the past and how will they contribute to this current position?
Why are you choosing to pursue a career in data entry operations?
Which office tools are you most comfortable with using?
What are three defining characteristics of yours?
How do you ensure typing accuracy?
How do you handle confidential information?
What is your biggest weakness?
What is the difference between data entry and data filing?
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