What Does a Legal Data Entry Specialist Do?
For a law firm, accurate, updated data has never been more critical. A legal data entry specialist plays a vital role in assuring that all data is entered accurately, thoroughly, and on time.
The legal data entry specialist role is one for motivated people with excellent computer and typing skills, an eye for detail, and the ability to manage their time well with minimal supervision.
A legal data entry specialist, is a valuable “behind the scenes” member of the team, adding, reviewing, and fact-checking information, fixing errors when found, and maintaining documentation or logs of the work done. Now more than ever, a firm’s data helps to drive the decisions it makes, and the role of a legal data entry specialist is central to that process.
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National Average Salary
Legal data entry specialist salaries vary by experience, industry, organization size, and geography. To explore salary ranges by local market, please visit our sister site zengig.com.
The average U.S. salary for a Legal Data Entry Specialist is:
Legal Data Entry Specialist Job Descriptions
The first step when hiring a great legal data entry specialist is a well-crafted job description. Below are real-world examples to help give you the best chance of success on your recruiting journey.
- Categorize information into spreadsheets, databases, and customer relationship management systems
- Seek further information for documents that are considered to be incomplete
- Survey reports and sheets of data
- Analyze completed work for duplications or errors in the content before submitting the final product
- Retain detailed accounts of tasks, files, and progress
- Confirm, corroborate, and remove unnecessary data, or combine data from several sources
- Communicate with vendors and customers as needed
- Quality experience with Microsoft Office
- Detailed Reports experience is highly desired
- Data entry experience required
- Ability to multitask effectively
- High typing accuracy
- Excellent communication skills (written and verbal)
- Proficient computer skills including word processing, spreadsheets, presentation software, as well as databases and customer database systems
- Perform daily data entry, data collation, and data management tasks to support mentor recruitment processes, ongoing operational tasks, customer requests, etc.
- Additional day-to-day operational tasks
- Identify and relay critical follow-ups/clarifications to appropriate team members
- Build a positive working relationship with mentors and team members
- Any additional tasks
- Data entry experience and be comfortable with repetitive tasks
- Comfortable working simultaneously with multiple Excel/Google Sheets, toggling between multiple tabs and browsers, and collating information into multiple sheets/programs.
- Native fluency in English (spoken and written)
- Effective communication skills
- Ability to multitask, quickly learn on the job and work independently
- Bachelor’s Degree (4-year degree program)
- Familiar with the US college application process
- Previous education experience (preferable but not mandatory)
- Flexible work hours across weekdays and weekends
- Strong MS Office Skills
- Verifying, correcting, deleting unnecessary data, or combining data from several sources before entering into a file
- Performing searches on websites for information
- Entering information into specific fields in Salesforce Database
- Requesting further information for documents that are deemed incomplete
- Keeping records of tasks, files, and progress
- Audit reports and sheets of data
- Checking completed work for errors or duplicate information before submitting the final product
- Strong computer skills including Microsoft Word, Microsoft Excel, and customer database systems
- High accuracy of at least 65 words per minute
- Excellent oral and written communication skills
- Ability to multitask effectively
- Must have prior data entry experience
- Must be highly proficient with Excel including pivot tables, x/vlookups, and formatting
- Ability to work independently and work in a fast-paced environment while meeting strict deadlines
How to Hire a Legal Data Entry Specialist
Consider the following when hiring a legal data entry specialist:
- Recruiting: Do you have the internal resources and tools to source and recruit for this role successfully?
- Complexity: Do you need a senior professional, or will mid, or even junior-level skills suffice?
- Duration: Is this a one-time project, or an indefinite need?
- Management: Can you effectively direct the work effort?
- Urgency: Are there any deadlines associated with this need?
- Headcount: Do you have the budget and approval for an internal employee, or should you consider alternate options?
Answering these questions will help determine the best course of action for your current hiring need. Fortunately, various great options exist for every scenario, no matter how unique. When hiring a legal data entry specialist, we recommend the following options:
1. Use 4 Corner Resources (or another professional recruiting firm)
The heavy lifting is done for you when working with a top-tier staffing company like 4 Corner Resources. We source, screen, recruit, and deliver only the most qualified candidate(s), saving you significant time and effort throughout the hiring process while you remain focused on your core business. Understanding your needs and ensuring the right candidate for the position is the key to our success.
This is the best route to take when:
- You need to fill the position quickly
- You want access to a vast talent pool of high-quality, prescreened candidates
- Your position is suited for temporary hiring services, contract staffing, or contract-to-hire recruiting, and you intend to direct the work activity.
- You are hiring an employee as a direct placement but aren’t able to recruit effectively or efficiently with your internal staff.
- You aren’t familiar with current salary rates, market trends, and available skill sets
2. Advertise your opening on a top job board
Your best option may be to advertise your opening on a proven job board. There are many widely used job sites out there that draw visits from qualified candidates. If you have someone internally who can dedicate the time and energy to sort through applications and screen individuals effectively, this can be a great choice.
We recommend using a job board when:
- Your internal recruiting team has the knowledge and experience to assess candidate qualifications
- You are hiring a direct employee and have time to manage the entire recruiting effort
- You have a process for receiving, screening, and tracking all resumes and applications
- You are prepared to respond to all applicants
We recommend CareerBuilder for legal data entry specialist openings:
CareerBuilder has been a trusted source for hiring since 1995. Reach 80+ million unique, diverse U.S. job seekers annually by posting your jobs through their talent acquisition channels. Through CareerBuilder, you can engage candidates and drive them into your sourcing pipeline. We recommend using CareerBuilder for hiring when you have the internal resources and processes to review, screen, and reply to all applicants.
3. Leverage your internal resources
You can utilize your own website, social media, and employees to assist in your search for top candidates.
A company website posting should be the first step in notifying prospective candidates that you are hiring. Social media can also be a powerful tool for spreading the word about your new opening. As far as exposure is concerned, this option can be as good as some job boards when you have a large enough following across various platforms, like LinkedIn, Instagram, Facebook, TikTok, and Twitter.
Current employees are every organization’s greatest asset. Encourage your internal team to promote job openings to their network by offering cash and other incentives.
We recommend these options when:
- Your brand has great name recognition
- You can consistently monitor and respond to candidate activity through your website and social media accounts
- You have a process in place to quickly and broadly communicate job openings and requirements
- You have an effective employee referral program in place
If you aren’t sure which path is best, schedule a discovery call today with our seasoned recruiting professionals. The 4 Corner team is on standby to help you find the best option for your unique hiring need.
Sample Interview Questions
- How well do you work without supervision?
- Tell me about a past job challenge and how you approached it.
- What do you do when you can’t understand the data you’ve been asked to handle or report?
- How do you handle deadlines?
- How do you handle confidential information?
- Why are you choosing to pursue a career in data entry operations?
- Which office tools are you most comfortable using?
- What are three defining characteristics of yours?
- How do you ensure typing accuracy?
- How do you handle confidential information?
- What is your biggest weakness?
- What is the difference between data entry and data filing?