Legal Data Entry SpecialistJob Description, Salary, Career Path, and Trends

In today’s law firms, accurate, updated data has never been more critical. A legal data entry specialist plays a vital role, assuring that all data is entered accurately, thoroughly, and on time. 

The legal data entry specialist role is one for motivated people with excellent computer and typing skills, an eye for detail, and the ability to manage their time well with minimal supervision. 

As a legal data entry specialist, you’re a valuable “behind the scenes” member of the team, adding, reviewing, and fact-checking information, fixing errors when found, and maintaining documentation or logs of the work you do. Now more than ever, a firm’s data helps to drive the decisions it makes, and your role as a legal data entry specialist is central to that process. 

Sample job description #1

Your responsibilities in this role

  • Categorize information into spreadsheets, databases, and customer relationship management systems
  • Seek further information for documents that are considered to be incomplete
  • Survey reports and sheets of data
  • Analyze completed work for duplications or errors in content before submitting the final product
  • Retain detailed accounts of tasks, files, and progress
  • Confirm, corroborate, and remove unnecessary data, or combine data from several sources
  • Communicate with vendors and customers as needed

Requirements

  • Quality experience with Microsoft Office
  • Detailed Reports experience highly desired
  • Data entry experience required
  • Ability to multitask effectively
  • High typing accuracy
  • Excellent communication skills (written and verbal)
  • Proficient computer skills including word processing, spreadsheets, presentation software, as well as databases and customer database systems

Sample job description #2

Responsibilities

  • Perform daily data entry, data collation and data management tasks to support mentor recruitment processes, ongoing operational tasks, customer requests, etc.
  • Additional day-to-day operational tasks
  • Identify and relay critical follow-ups/clarifications to appropriate team members
  • Build a positive working relationship with mentors and team members
  • Any additional tasks

Qualifications

  • Data entry experience and be comfortable with repetitive tasks
  • Comfortable working simultaneously with multiple Excel/Google Sheets, toggling between multiple tabs and browsers, and collating information into multiple sheets/programs.
  • Native fluency in English (spoken and written)
  • Effective communication skills
  • Ability to multitask, quickly learn on the job, and work independently
  • Bachelor’s Degree (4-year degree program)
  • Familiar with the US college application process
  • Previous education experience (preferable but not mandatory)
  • Flexible work hours across weekdays and weekends
  • Strong MS Office Skills

Sample job description #3

Description

  • Verifying, correcting, deleting unnecessary data, or combining data from several sources before entering into a file
  • Performing searches on websites for information
  • Entering information into specific fields in Salesforce Database
  • Requesting further information for documents that are deemed incomplete
  • Keeping records of tasks, files, and progress
  • Audit reports and sheets of data
  • Checking completed work for errors or duplicate information before submitting the final product

Requirements

  • Strong computer skills including Microsoft Word, Microsoft Excel, and customer database systems
  • High accuracy of at least 65 words per minute
  • Excellent oral and written communication skills
  • Ability to multitask effectively

Qualifications

  • Must have prior data entry experience
  • Must be highly proficient with Excel including pivot tables, x/vlookups, and formatting
  • Ability to work independently and work in a fast-paced environment while meeting strict deadlines

Average salary and compensation

The average salary for a legal data entry specialist is $35,000 in the United States. Position salary will vary based on experience, education, company size, industry, and market.

LocationSalary LowSalary High
Phoenix, Arizona$34,800$47,100
Los Angeles, California$39,250$53,150
Denver, Colorado$32,750$44,300
Washington, DC$39,850$53,950
Miami, Florida$32,600$44,050
Orlando, Florida$30,050$40,650
Tampa, Florida$30,350$41,050
Atlanta, Georgia$31,850$43,050
Chicago, Illinois$36,600$49,500
Boston, Massachusetts$39,550$53,550
Minneapolis-St. Paul, Minnesota$31,550$42,650
New York City, New York$41,650$56,350
Philadelphia, Pennsylvania$33,900$45,900
Dallas, Texas$33,000$44,700
Houston, Texas$32,750$44,300
Seattle, Washington$38,100$51,500
National Average$29,750$40,250

Sample interview questions

  • How do you work independently?
  • Tell me about a past job challenge and how you approached it.
  • What do you do when you can’t understand the data you’ve been asked to handle or report?
  • How do you handle deadlines?
  • How fast can you type?
  • What job experiences have you had in the past and how will they contribute to this current position?
  • Why are you choosing to pursue a career in data entry operations?
  • Which office tools are you most comfortable with using?
  • What are three defining characteristics of yours?
  • How do you ensure typing accuracy?
  • How do you handle confidential information?
  • What is your biggest weakness?
  • What is the difference between data entry and data filing?

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