What Does an HR Coordinator Do?
An HR coordinator supports and streamlines various functions within the human resources department, serving as a bridge between employees, managers, and HR leadership. This role is responsible for coordinating hiring and onboarding activities, maintaining employee records, scheduling trainings, supporting HRIS administration, and assisting with benefits and compliance tracking. HR coordinators help ensure that processes run smoothly and documentation is completed accurately and on time.
Because HR coordinators touch multiple areas of HR, they must be highly organized, responsive, and adaptable. They are often the first point of contact for employee questions about policies, forms, or processes, and frequently support key projects such as open enrollment, performance review cycles, and system upgrades. This position is well-suited for professionals who enjoy variety in their work and are looking to grow into more strategic HR roles over time.
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HR Coordinator Core Responsibilities
- Coordinate onboarding and offboarding activities, including documentation and system setup
- Support recruiting teams by scheduling interviews and preparing offer documentation
- Maintain and update employee records in the HRIS
- Assist with benefits enrollment, compliance tracking, and employee communications
- Schedule trainings, prepare meeting materials, and manage HR calendars
- Run reports for HR leadership and assist with audits or compliance documentation
- Respond to employee questions and provide guidance on HR policies and forms
- Help organize employee engagement programs and HR initiatives
- Ensure accurate recordkeeping and secure handling of confidential data
- Collaborate with payroll, IT, and other departments on cross-functional HR activities
Required Skills and Qualifications
Hard skills
- Proficiency with Microsoft Office, especially Excel and Word
- Familiarity with HRIS platforms such as Workday, ADP, or UKG
- Understanding of HR processes across onboarding, benefits, and employee data management
- Reporting and basic analytics knowledge
Soft skills
- Strong attention to detail and organizational skills
- Effective communication across all levels of the organization
- Ability to prioritize tasks and manage time efficiently
- Professionalism and discretion when handling sensitive information
- Flexibility and problem-solving in fast-changing environments
Education
- Bachelor’s degree in human resources, business administration, or related field preferred
- Associate’s degree accepted with relevant experience
Certifications
- None required
- SHRM-CP or PHR certification preferred
Preferred Qualifications
- Prior experience supporting multiple HR functions in a coordinator or generalist capacity
- Knowledge of labor laws, compliance documentation, or audit preparation
- Experience coordinating projects or assisting in change management efforts
- Comfort working in HR teams within regulated or high-growth industries
- Familiarity with HR reporting tools or dashboard platforms
National Average Salary
HR coordinator salaries vary by experience, industry, organization size, and geography. Click below to explore salaries by local market.
The average national salary for a HR Coordinator is:
$54,840
Sample Job Description Templates for HR Coordinators
Recruiting HR Coordinator
Position Overview
We are seeking a Recruiting HR Coordinator to support end-to-end hiring processes by managing scheduling, communication, applicant tracking, and candidate experience. This role partners with recruiters and hiring managers to ensure interviews are well-coordinated, documentation is up to date, and candidates receive timely updates. The ideal candidate is highly organized and thrives in a fast-paced, people-focused environment.
Responsibilities
- Coordinate interview scheduling and manage communication between candidates and hiring teams
- Post job openings and manage candidate data in the applicant tracking system (ATS)
- Support hiring events, job fairs, and campus recruiting logistics
- Generate reports on applicant activity, time-to-fill, and offer acceptance rates
- Maintain recruiting documentation, including EEO and compliance forms
- Assist with background checks, reference checks, and offer letters
- Help improve candidate experience by streamlining touchpoints and follow-ups
Requirements
Hard skills
- Experience with applicant tracking systems (e.g., Greenhouse, Workday, iCIMS)
- Proficiency with Excel, Google Workspace, or Microsoft Office
- Familiarity with hiring documentation, compliance, and background check procedures
Soft skills
- Strong organizational and calendar coordination skills
- Professional written and verbal communication
- Comfort working under pressure with multiple concurrent openings
Education
- Bachelor’s degree in human resources, business, or a related field preferred
Certifications
- None required
Preferred Qualifications
- Experience supporting high-volume or technical recruiting environments
- Familiarity with diversity hiring initiatives or university recruitment
Onboarding HR Coordinator
Position Overview
We are hiring an Onboarding HR Coordinator to manage the onboarding lifecycle and deliver a seamless new hire experience. This role works closely with HR, hiring managers, and IT to ensure new employees have the tools, access, and information needed to integrate successfully into the organization.
Responsibilities
- Coordinate new hire paperwork, background checks, and I-9 verification
- Schedule and manage orientation sessions and onboarding events
- Ensure all onboarding tasks are tracked and completed in the HRIS
- Communicate with new hires about expectations, start dates, and benefits enrollment
- Coordinate cross-departmental tasks (e.g., IT access, equipment setup)
- Maintain onboarding checklists and provide process updates to managers
- Collect feedback and identify ways to improve the onboarding experience
Requirements
Hard skills
- Experience with onboarding workflows in HRIS systems (e.g., Workday, UKG, BambooHR)
- Familiarity with I-9 compliance, background screening, and new hire documentation
- Proficiency in calendar scheduling and collaboration platforms
Soft skills
- Friendly, welcoming communication style
- Detail-oriented and deadline-driven
- Strong multitasking and coordination skills
Education
- Bachelor’s degree preferred; associate’s degree accepted with relevant experience
Certifications
- None required
Preferred Qualifications
- Experience managing onboarding for hybrid or remote teams
- Familiarity with onboarding portals or learning management systems (LMS)
Benefits HR Coordinator
Position Overview
We are seeking a Benefits HR Coordinator to provide operational support for employee benefits programs, including health insurance, retirement plans, wellness initiatives, and open enrollment. This role ensures that benefit processes run smoothly, data is accurate, and employees receive timely information.
Responsibilities
- Process benefit enrollments, terminations, and qualifying life events in HR systems
- Respond to employee questions regarding coverage, claims, and eligibility
- Coordinate with benefits carriers and brokers on escalations or issues
- Maintain benefits documentation and compliance records
- Assist with open enrollment planning, communications, and execution
- Audit benefits data for accuracy and coordinate with payroll for deductions
- Support wellness or recognition programs and initiatives
Requirements
Hard skills
- Knowledge of benefits administration and related laws (COBRA, ACA, HIPAA)
- Experience with benefits modules in HRIS platforms
- Reporting and audit tracking skills
Soft skills
- Excellent interpersonal and problem-solving abilities
- Organized and consistent follow-through on deadlines
- Discretion when handling sensitive health and financial data
Education
- Bachelor’s degree in HR, business, or a related field preferred
Certifications
- None required
Preferred Qualifications
- Experience supporting open enrollment in mid-size or large organizations
- Familiarity with benefit portals and vendor coordination
Training and Development HR Coordinator
Position Overview
We are looking for a Training and Development HR Coordinator to assist with planning, scheduling, and tracking employee training programs. This role supports learning logistics, system data, communication, and reporting to help employees access the learning tools they need to grow.
Responsibilities
- Schedule and track employee participation in internal and external trainings
- Maintain training records and completion data in LMS or HRIS
- Coordinate logistics for live or virtual training sessions (calendars, invites, materials)
- Assist in developing and distributing learning communications
- Support onboarding and compliance training rollouts
- Generate training reports for leadership or compliance audits
- Help evaluate training participation and feedback
Requirements
Hard skills
- Experience with learning management systems (e.g., Cornerstone, Docebo, SAP Litmos)
- Familiarity with compliance or role-based training requirements
- Proficiency in Excel, presentation software, and email platforms
Soft skills
- Detail-focused and schedule-oriented
- Comfortable facilitating or supporting live training events
- Creative and collaborative approach to employee learning
Education
- Bachelor’s degree in HR, education, or communications preferred
Certifications
- None required
Preferred Qualifications
- Experience supporting a training department or corporate learning programs
- Familiarity with e-learning development or instructional design tools
Remote HR Coordinator
Position Overview
We are hiring a Remote HR Coordinator to provide centralized HR support to a distributed workforce. This role coordinates hiring, onboarding, benefits, and data updates while working independently and communicating frequently across time zones and teams.
Responsibilities
- Support virtual recruiting, onboarding, and offboarding activities
- Maintain HRIS records, personnel files, and employee updates remotely
- Serve as a point of contact for remote employees with HR-related questions
- Coordinate remote orientation and virtual training logistics
- Assist with benefits communication, documentation, and eligibility tracking
- Manage electronic forms, signatures, and document retention
- Generate HR reports and assist with compliance documentation
Requirements
Hard skills
- Proficiency with cloud-based HRIS, ATS, and collaboration platforms
- Experience managing employee records digitally and securely
- Familiarity with remote work documentation and virtual onboarding best practices
Soft skills
- Excellent written communication and responsiveness
- Self-motivated and comfortable working with minimal supervision
- Strong organization and digital file management
Education
- Bachelor’s degree preferred
Certifications
- None required
Preferred Qualifications
- Experience supporting remote teams or distributed workforces
- Comfort navigating digital workflows across multiple systems