Accounts Payable ClerkJob Description, Salary, Career Path, and Trends
An accounts payable clerk is responsible for processing all the invoices for a company and processing all payments. They might typically handle utility bills, product or inventory invoices, employee expense accounts, and reimbursements. Some accounts payable clerks also assist with payroll. Accounts payable clerks must be familiar with accounts payable practices, general accounting procedures, and have a good working knowledge of relevant accounting software, such as QuickBooks.
Accounts payable clerks need to be organized, have excellent attention to detail, strong communication skills, and good problem-solving skills. They might have to resolve payment discrepancies or disputes and must be comfortable working with vendors and suppliers. Some accounts payable clerks also provide administrative support to a company or private office by maintaining inventory files, financial documents, and ensuring the safety and confidentiality of employee records and other financial documents.
Sample job description #1
We are seeking someone who is high-energy, organized, and a team player. Jobseekers who are highly organized, attentive to details with a growing knowledge of accounting systems and rules tend to do great at this position.
Essential duties and responsibilities
Drop-Ship Delivery: Matching drop-ship deliveries to invoices, reconciling differences, batching, and data entry of batches
Creating debit memos
Filing various documents
Communication with store personnel and/or vendors
Coding utility bills
Assisting with expense invoice processing
Skills and qualifications
Attention to detail
Growing knowledge of accounting systems and rules, and an understanding of business activities
Regularly verifies all work thoroughly and efficiently to ensure accuracy
Experience in Microsoft Office, particularly Excel
Must be organized and be able to multitask
Sample job description #2
Recover outstanding invoices and requests needed for approvals
Enter invoices in accounting system
Create weekly payables reports and submit for approval
Responsible for weekly check runs, collecting invoices, and submittals for signature
Attention to detail
Excellent written and verbal communication skills
Solid computer skills
Sample job description #3
Full cycle AP including reviewing, verifying, coding, and processing invoices and expense reports
Research and resolve invoice discrepancies
Weekly check runs
Assist with month-end closing
Provide supporting documentation for audits
Verifies vendor accounts by reconciling monthly statements and related transactions
Protects the organization’s value by keeping information confidential
Proficiency in Microsoft Office with strong data entry skills
Responsive team player with the ability to quickly prioritize among numerous pressing tasks
Excellent spoken and written communication, interpersonal, and relationship building skills
Strong sense of customer service
Excellent analytical, organizational, and problem-solving skills with attention to detail
Average salary and compensation
The average salary for Accounts Payable Clerk is $49,800 in the United States. Position salary will vary based on experience, education, company size, industry, and market.
Los Angeles, California
Minneapolis-St. Paul, Minnesota
New York City, New York
Sample interview questions
Why do you want to be an accounts payable clerk?
How familiar are you with accounting software? Which ones have you used?
What is the accounts payable process?
How accurate are you in performing data entry?
What would you do if you found a discrepancy in an invoice?
What are the steps involved in making a payment?
How do you prioritize your work?
How do you deal with a difficult customer? Can you give a past example?
How does the accounts payable department impact the overall success of a business?
Where do you see yourself in five years?
Can you describe a mistake you made and explain what you learned?
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