Accounts Payable ClerkJob Description, Salary, Career Path, and Trends

An accounts payable clerk is responsible for processing all the invoices for a company and processing all payments. They might typically handle utility bills, product or inventory invoices, employee expense accounts, and reimbursements. Some accounts payable clerks also assist with payroll. Accounts payable clerks must be familiar with accounts payable practices, general accounting procedures, and have a good working knowledge of relevant accounting software, such as QuickBooks. 

Accounts payable clerks need to be organized, have excellent attention to detail, strong communication skills, and good problem-solving skills. They might have to resolve payment discrepancies or disputes and must be comfortable working with vendors and suppliers. Some accounts payable clerks also provide administrative support to a company or private office by maintaining inventory files, financial documents, and ensuring the safety and confidentiality of employee records and other financial documents.

Sample job description #1

We are seeking someone who is high-energy, organized, and a team player. Jobseekers who are highly organized, attentive to details with a growing knowledge of accounting systems and rules tend to do great at this position.

Essential duties and responsibilities

  • Drop-Ship Delivery: Matching drop-ship deliveries to invoices, reconciling differences, batching, and data entry of batches
  • Creating debit memos
  • Filing various documents
  • Communication with store personnel and/or vendors
  • Coding utility bills
  • Assisting with expense invoice processing
  • Data entry

Skills and qualifications 

  • Attention to detail
  • Communicates effectively
  • Growing knowledge of accounting systems and rules, and an understanding of business activities
  • Regularly verifies all work thoroughly and efficiently to ensure accuracy
  • Experience in Microsoft Office, particularly Excel 
  • Must be organized and be able to multitask

Sample job description #2

Responsibilities

  • Recover outstanding invoices and requests needed for approvals
  • Enter invoices in accounting system
  • Create weekly payables reports and submit for approval
  • Responsible for weekly check runs, collecting invoices, and submittals for signature
  • AP adjustments

Experience needed

  • Accounts Payable
  • Attention to detail
  • Excellent written and verbal communication skills
  • Solid computer skills

Sample job description #3

Responsibilities

  • Full cycle AP including reviewing, verifying, coding, and processing invoices and expense reports
  • Research and resolve invoice discrepancies
  • Weekly check runs
  • Assist with month-end closing
  • Provide supporting documentation for audits
  • Verifies vendor accounts by reconciling monthly statements and related transactions
  • Protects the organization’s value by keeping information confidential
  • Filing
  • Proficiency in Microsoft Office with strong data entry skills
  • Responsive team player with the ability to quickly prioritize among numerous pressing tasks

Qualifications

  • Excellent spoken and written communication, interpersonal, and relationship building skills
  • Strong sense of customer service
  • Excellent analytical, organizational, and problem-solving skills with attention to detail

Average salary and compensation

The average salary for Accounts Payable Clerk is $49,800 in the United States. Position salary will vary based on experience, education, company size, industry, and market.

LocationSalary LowSalary High
Phoenix, Arizona$49,550 $67,000 
Los Angeles, California$55,900 $75,600 
Denver, Colorado$46,550 $63,000 
Washington, DC$56,700$76,750 
Miami, Florida$46,350 $62,700 
Orlando, Florida$42,750 $57,850 
Tampa, Florida$43,200 $58,400 
Atlanta, Georgia$45,300 $61,300 
Chicago, Illinois$52,050 $70,450 
Boston, Massachusetts$56,300 $76,200 
Minneapolis-St. Paul, Minnesota$44,850 $60,700 
New York City, New York$59,250 $80,200 
Philadelphia, Pennsylvania$48,250 $65,300 
Dallas, Texas$47,000 $63,550 
Houston, Texas$46,550 $63,000
Seattle, Washington$54,200 $73,300
National Average$42,350 $57,250 

Sample interview questions

  • Why do you want to be an accounts payable clerk?
  • How familiar are you with accounting software? Which ones have you used?
  • What is the accounts payable process?
  • How accurate are you in performing data entry? 
  • What would you do if you found a discrepancy in an invoice?
  • What are the steps involved in making a payment?
  • How do you prioritize your work?
  • How do you deal with a difficult customer? Can you give a past example?
  • How does the accounts payable department impact the overall success of a business?
  • Where do you see yourself in five years?
  • Can you describe a mistake you made and explain what you learned?
  • How do you verify an invoice?

Accounts Payable Clerk Jobs in Ashburn

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