Document Control Specialist

Information Technology
in Tampa
, FL
Reference: 19-03393


Assist the department in the initiation, review, retention, maintenance and publication of all internal and external controlled documents. Adhere to all requirements and operating procedures as set forth by the corporation.


  • Coordinate all activities relative to the introduction and publication of new documents (i.e., policies, procedures, work instructions, job aides, etc.) and the revision of existing documents
  • Ensure obsolete documents are archived appropriately
  • Review all documents for completeness and ensures appropriate approvals have been obtained prior to publication
  • Ensure the maintenance of internal and external controlled documents, approvals and implementation of document changes into document control system
  • Ensure computerization of files that support the documentation system
  • Provide document control support to multi-disciplinary projects
  • Perform periodic reviews of the document control system and ensure change control practices are compliant
  • Maintain records as evidence of adherence to requirements for all lines of business and of effective operation of the system
  • Serve as a liaison with internal and external auditors to ensure compliance with policy and procedures
  • Develop and execute standardized formats and structures for all controlled documents

 Education Details Required/Preferred:

  • A Bachelor’s degree in a related field or equivalent work experience
  • 2+ years of experience in demonstrated proficiency in document control, data systems, and quality methodologies required

Skill Sets:

  • Proficiency in and demonstrated written communication skills
  • Advanced and demonstrated interpersonal/verbal communication skills
  • Advanced and demonstrated organizational skills
  • Attention to detail