Administrative Assistant Temp

Clerical & Administrative
in New York City
, NY
Reference: 19-04506

Job Summary:

This position provides administrative and secretarial support. This position handles complex and confidential information daily in a secure, dependable and credible manner. A successful incumbent must be accurate, organized, detail-oriented, customer service centric, flexible and creative by providing routine and ad hoc support to facilitate all administrative services as directed by, while working independently to maneuver multiple tasks with a proactive fast-paced approach to changing priorities.

Job Description:

  • Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the department
  • Sort and distribute mail
  • Open mail for the Vice President
  • Draft written responses or reply by phone or e-mail when necessary
  • Respond to regularly occurring requests for information
  • Provide support for and managing administrative tasks including but not limited to: Outlook, email messages, phone calls, Calendar invites, travel arrangements, expense reports, and the preparation of documents and presentations
  • Responsible for managing timekeeping, technical and facilities requests, and applicant tracking systems as required
  • Perform clerical support including but not limited to processing employee attendance records, distribution of mail/legal correspondence, document retention, coordinating equipment needs and departmental supplies, and copying, faxing and scanning as required
  • Prepare meeting invites, meeting agendas, and meeting minutes as required
  • Periodically traveling as needed
  • Perform all other duties as assigned by management

Minimum Qualifications:

  • HS Diploma or GED
  • Previous relevant experience
  • Proven knowledge of Microsoft Office items including Outlook, PowerPoint, Excel and Word
  • Experience interacting with various organizational levels from a customer centric approach and effectively representing senior leadership

Preferred Qualifications:

  • Bachelor’s degree from an accredited institution
  • Working knowledge of the healthcare industry
  • Experience with Workday as a timekeeping system, ServiceNow as a trouble ticket systems management tool and Icims as an application tracking system
  • Experience working within Microsoft Excel spreadsheets which includes utilizing vLookups, updating/creating pivot tables
  • Experience with budget reports and/or variance reports