What Does a Project Coordinator Do?
A project coordinator supports the planning and execution of projects by handling scheduling, documentation, and communication across teams. They assist project managers by tracking progress, maintaining project records, and ensuring deliverables stay on schedule. Project coordinators often prepare reports, monitor budgets, and help with resource allocation to keep projects organized and moving forward.
In addition to administrative support, a project coordinator serves as a key point of contact between project teams, stakeholders, and leadership. They facilitate meetings, distribute updates, and ensure that everyone has the information needed to complete their tasks. By combining organizational skills with strong communication, project coordinators help projects stay efficient, compliant, and aligned with business goals.
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Project Coordinator Core Responsibilities
- Assist project managers with scheduling, documentation, and task tracking
- Maintain project plans, budgets, and progress reports
- Coordinate communication between project teams, vendors, and stakeholders
- Organize and facilitate meetings, including agendas and minutes
- Monitor risks, issues, and changes, escalating as necessary
- Maintain accurate project documentation and ensure compliance with standards
- Support resource allocation and project logistics
Required Skills and Qualifications
Hard skills
- Proficiency with project management software (e.g., Microsoft Project, Asana, Trello, Smartsheet)
- Knowledge of basic project management methodologies (Agile, Waterfall, hybrid)
- Strong reporting, scheduling, and documentation skills
Soft skills
- Excellent organizational and multitasking abilities
- Strong communication and teamwork skills
- Problem-solving and adaptability in fast-paced environments
- Attention to detail and accuracy
Education
- Bachelor’s degree in business, communications, project management, or related field required; associate’s degree may be acceptable with experience
Certifications
- Certified Associate in Project Management (CAPM) recommended
- Project Management Professional (PMP) certification is helpful for career progression
Preferred Qualifications
- 1–3 years of experience in project support, coordination, or administration
- Experience working in cross-functional teams or with external vendors
- Familiarity with compliance requirements in specific industries (IT, healthcare, construction)
National Average Salary
Project coordinator salaries vary by experience, industry, organization size, and geography. Click below to explore salaries by local market.
The average national salary for a Project Coordinator is:
$55,474
Sample Job Description Templates for Project Coordinators
Entry-Level Project Coordinator
Position Overview
We are seeking an entry-level project coordinator to provide administrative and organizational support to project managers and teams. This role is designed for recent graduates or professionals starting their careers in project management, with opportunities for training and growth.
Responsibilities
- Assist with scheduling project tasks and meetings
- Maintain accurate records of project activities and documentation
- Prepare reports and update project trackers under supervision
- Coordinate communications between project staff and stakeholders
- Support project managers with basic budgeting and resource allocation tasks
- Ensure compliance with project policies and quality standards
Requirements
Hard skills
- Familiarity with Microsoft Office or Google Workspace
- Basic knowledge of project management software (e.g., Trello, Asana)
- Ability to organize and manage data and documentation
Soft skills
- Strong attention to detail and accuracy
- Good communication and teamwork abilities
- Willingness to learn and take direction from senior staff
Education
- Bachelor’s degree in business, communications, or related field recommended; associate’s degree with experience considered
Preferred Qualifications
- Internship or prior administrative experience in a project environment
- CAPM certification or coursework in project management
Junior Project Coordinator
Position Overview
We are hiring a junior project coordinator to support project execution and help manage timelines, budgets, and deliverables. This role requires foundational experience and the ability to contribute to small-scale projects or specific project phases.
Responsibilities
- Track project schedules and update task completion status
- Assist with budget monitoring and expense reporting
- Draft meeting agendas and capture minutes for project documentation
- Help identify risks and escalate issues to project managers
- Communicate updates to team members and stakeholders
- Contribute to process improvement initiatives for project operations
Requirements
Hard skills
- Proficiency with project tracking tools such as Microsoft Project, Smartsheet, or Jira
- Basic financial reporting and budget tracking knowledge
- Strong organizational and recordkeeping skills
Soft skills
- Effective communication and interpersonal abilities
- Problem-solving and adaptability in changing situations
- Ability to manage competing priorities under supervision
Education
- Bachelor’s degree in business administration, project management, or related field required
Preferred Qualifications
- 1–2 years of experience in project support or coordination roles
- CAPM or equivalent project management certification
Mid-Level Project Coordinator
Position Overview
We are seeking a mid-level project coordinator to manage daily project logistics, track performance, and provide detailed reporting. This role requires independent coordination skills and the ability to support multiple projects simultaneously.
Responsibilities
- Coordinate project schedules, budgets, and resources with minimal supervision
- Monitor risks, issues, and dependencies across project activities
- Prepare progress reports and performance dashboards for management
- Ensure compliance with project policies, standards, and regulatory requirements
- Collaborate with cross-functional teams to support project goals
- Maintain and improve project documentation processes
Requirements
Hard skills
- Strong knowledge of project management methodologies (Agile, Waterfall)
- Proficiency with advanced project management software
- Ability to track KPIs and create detailed reports
Soft skills
- Strong organizational and time management skills
- Clear written and verbal communication abilities
- Analytical problem-solving and decision-making skills
Education
- Bachelor’s degree in business, project management, or related field required
Preferred Qualifications
- 3–5 years of project coordination or management experience
- Lean Six Sigma or Agile certification recommended
Senior Project Coordinator
Position Overview
We are hiring a senior project coordinator to oversee complex project operations, mentor junior staff, and ensure alignment with organizational objectives. This role requires advanced experience and the ability to manage multiple projects or large-scale initiatives.
Responsibilities
- Oversee project schedules, budgets, and deliverables across initiatives
- Mentor and guide entry-level and junior project coordinators
- Provide leadership in risk management and compliance monitoring
- Create high-level reports and present updates to project managers or executives
- Develop and implement best practices for project coordination processes
- Serve as a liaison between project managers, stakeholders, and teams
Requirements
Hard skills
- Expertise in project coordination and performance tracking
- Advanced proficiency in project management tools and reporting systems
- Strong financial management and risk assessment knowledge
Soft skills
- Leadership and mentoring capabilities
- Strong stakeholder management and presentation skills
- Excellent problem-solving and decision-making abilities
Education
- Bachelor’s degree required; master’s degree in business or project management preferred
Preferred Qualifications
- 5–7 years of project coordination experience
- PMP or advanced Agile certification is highly desirable
Lead Project Coordinator
Position Overview
We are seeking a lead project coordinator to provide direction across multiple project teams, enforce best practices, and ensure high-quality project execution. This role combines hands-on coordination with leadership and oversight responsibilities.
Responsibilities
- Supervise and coordinate the work of project coordinators across teams
- Ensure consistency in scheduling, reporting, and compliance practices
- Approve and review project documentation, reports, and deliverables
- Collaborate with project managers on strategic planning and execution
- Train and mentor project coordination staff
- Recommend process improvements to enhance efficiency and outcomes
Requirements
Hard skills
- Mastery of project coordination frameworks and tools
- Strong financial, scheduling, and compliance expertise
- Experience managing cross-functional and multi-project operations
Soft skills
- Leadership and coaching abilities
- Strong communication and conflict resolution skills
- Strategic thinking and organizational planning
Education
- Bachelor’s degree required; master’s degree recommended
Preferred Qualifications
- 7–10 years of project coordination or project management experience
- PMP, PgMP, or Lean Six Sigma certification
Project Coordination Manager
Position Overview
We are hiring a project coordination manager to lead the project coordination function, oversee staff, and ensure project portfolios are executed efficiently. This role requires executive-level oversight of scheduling, resources, and compliance.
Responsibilities
- Manage a team of project coordinators and assign responsibilities
- Oversee project portfolio operations, budgets, and schedules
- Develop and enforce policies, processes, and standards for project coordination
- Collaborate with senior project managers and executives on strategy
- Track performance metrics and provide organizational reporting
- Drive process improvements and efficiency initiatives across the department
- Support professional development and training of project coordination staff
Requirements
Hard skills
- Expertise in project management methodologies and portfolio practices
- Strong financial and resource planning skills
- Proficiency with enterprise-level project management software
Soft skills
- Executive-level leadership and communication abilities
- Strategic decision-making and organizational skills
- Strong stakeholder management and influence abilities
Education
- Bachelor’s degree required; master’s degree in business or project management strongly preferred
Preferred Qualifications
- 10+ years of project coordination or project management experience, with at least 3 in a leadership role
- PMP or PgMP certification is highly desirable