What Does an Office Manager Do?
An office manager oversees administrative operations and ensures that business functions run efficiently across teams. This leadership role involves managing office procedures, supervising administrative staff, coordinating with vendors, maintaining supply chains, and ensuring compliance with workplace policies. Office managers create systems to streamline day-to-day processes while maintaining a positive and productive environment for employees.
Depending on the size and structure of the organization, an office manager may also manage budgets, support hiring and onboarding, plan internal events, and act as a liaison between departments. They often play a key role in company culture and workplace effectiveness, with their responsibilities touching nearly every function of the business.
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Office Manager Core Responsibilities
- Supervise administrative staff and delegate daily workflows
- Oversee vendor relationships, service contracts, and office supply management
- Maintain office policies, procedures, and compliance standards
- Coordinate scheduling, meeting logistics, and internal communications
- Support onboarding and office orientation for new hires
- Monitor budgets and approve purchases or operational expenses
- Ensure workplace safety, cleanliness, and equipment maintenance
- Lead planning for office events, initiatives, or relocations
Required Skills and Qualifications
Hard skills
- Proficiency in office management software and communication tools (e.g., Microsoft Office, Slack, QuickBooks)
- Familiarity with budgeting, purchasing, and vendor coordination
- Knowledge of workplace compliance, safety, and HR support procedures
Soft skills
- Strong leadership and team supervision
- Excellent communication and problem-solving abilities
- Detail-oriented and organized under pressure
- Resourceful and proactive mindset
Education
- High school diploma required
- Associate’s degree in business, administration, or office management recommended
Certifications
- None required
Preferred Qualifications
- 3–5 years of experience in office administration or management
- Experience supervising support staff and coordinating cross-department workflows
- Familiarity with workplace compliance requirements or basic HR support
National Average Salary
Office manager salaries vary by experience, industry, organization size, and geography. Click below to explore salaries by local market.
The average national salary for an Office Manager is:
$66,283
Sample Job Description Templates for Office Managers
Small Business Office Manager
Position Overview
We are hiring a Small Business Office Manager to oversee all administrative and operational aspects of our office. In this hands-on role, you’ll manage everything from vendor relationships and payroll coordination to internal communications and team support. This position is ideal for a highly organized, self-directed professional who enjoys wearing many hats in a fast-moving environment.
Responsibilities
- Oversee daily office operations including supplies, equipment, and space usage
- Handle basic bookkeeping tasks such as invoicing, payroll prep, and expense reporting
- Manage vendor contracts, office maintenance, and utility coordination
- Support hiring and onboarding processes for new team members
- Serve as the main point of contact for internal and external communication
- Plan team events, meetings, and milestone celebrations
- Maintain office records and ensure compliance with local or business policies
Requirements
Hard skills
- Experience with office software (e.g., QuickBooks, Microsoft Office, Google Workspace)
- Familiarity with small business operations and vendor management
- Understanding of administrative workflows and internal policies
Soft skills
- Strong multitasking and prioritization skills
- Friendly, proactive, and solutions-oriented
- Ability to work independently and manage shifting responsibilities
Education
- High school diploma required; associate’s degree in business or administration recommended
Certifications
- None required
Preferred Qualifications
- 3+ years in office management or administrative leadership within a small business
- Experience supporting payroll or bookkeeping using software such as QuickBooks
Medical Office Manager
Position Overview
We are seeking a Medical Office Manager to lead front and back-office operations in a clinical or healthcare setting. This role includes managing patient flow, overseeing staff, ensuring regulatory compliance, and maintaining smooth administrative processes.
Responsibilities
- Supervise front desk and administrative medical staff
- Ensure HIPAA compliance and maintain accurate patient records
- Oversee insurance verification, billing, and revenue cycle processes
- Manage scheduling of providers, rooms, and patient appointments
- Order medical and office supplies and manage vendor contracts
- Support compliance with clinical regulations and audits
- Handle patient escalations and ensure quality service
Requirements
Hard skills
- Familiarity with EHR/EMR systems and medical billing practices
- Understanding of HIPAA, OSHA, and healthcare office compliance
- Experience managing clinical administrative workflows
Soft skills
- Compassionate leadership and professional communication
- High attention to detail and ability to handle sensitive information
- Problem-solving mindset and team-building focus
Education
- High school diploma required; associate’s degree in healthcare administration or related field recommended
Certifications
- None required
Preferred Qualifications
- 3–5 years of experience in a healthcare office management role
- Experience managing a multi-provider or specialty practice
Legal Office Manager
Position Overview
We are looking for a Legal Office Manager to oversee operations in a law firm or in-house legal department. This role is responsible for managing legal support staff, coordinating billing and case administration, and maintaining a compliant and well-functioning office.
Responsibilities
- Supervise legal administrative staff, paralegals, and front desk personnel
- Manage firm calendar, filing deadlines, and attorney schedules
- Oversee legal billing cycles, timekeeping systems, and vendor contracts
- Ensure compliance with confidentiality, ethics, and file retention policies
- Support HR functions including onboarding and staff evaluations
- Maintain supply inventory and coordinate IT or facilities requests
- Prepare reports, budgets, and case tracking documentation
Requirements
Hard skills
- Proficiency with legal billing software, document management, and scheduling systems
- Understanding of court procedures, deadlines, and document standards
- Knowledge of law firm operations and confidentiality protocols
Soft skills
- Professionalism and discretion
- Excellent organizational and communication skills
- Leadership and team-building abilities
Education
- High school diploma required; associate’s degree in legal studies, administration, or business recommended
Certifications
- None required
Preferred Qualifications
- 3–5 years of experience in a legal administrative or managerial role
- Familiarity with litigation and transactional practices
Remote Office Manager
Position Overview
We are hiring a Remote Office Manager to lead virtual administrative operations and support a distributed workforce. This role involves digital coordination, internal communications, vendor management, and ensuring all remote systems and workflows function efficiently.
Responsibilities
- Oversee team scheduling, communication, and collaboration tools
- Manage remote onboarding, training logistics, and digital resources
- Maintain cloud-based documentation systems and access protocols
- Coordinate virtual events, meetings, and internal updates
- Track equipment orders, expense reports, and digital workflows
- Serve as the main point of contact for remote staff support
- Monitor compliance with internal remote-work policies
Requirements
Hard skills
- Proficiency with remote tools (e.g., Slack, Zoom, Notion, Google Workspace)
- Digital file organization and collaboration software experience
- Familiarity with remote operations, IT ticketing, or procurement
Soft skills
- Strong self-management and independent work ethic
- Clear digital communication and follow-through
- Adaptable and highly organized
Education
- High school diploma required; associate’s degree recommended
Certifications
- None required
Preferred Qualifications
- 2+ years of experience in remote team coordination or administrative support
- Background supporting tech-enabled or distributed teams
Facilities & Operations Manager
Position Overview
We are hiring a Facilities & Operations Manager to oversee physical office management and operational logistics. This role ensures that the workplace remains safe, efficient, and well-equipped for day-to-day activity and long-term growth.
Responsibilities
- Manage building access, safety protocols, and facility maintenance
- Coordinate vendor relationships, service contracts, and space planning
- Oversee office renovations, moves, and capital improvement projects
- Track inventory and manage supply procurement
- Supervise operations staff or support roles
- Ensure compliance with health, safety, and accessibility regulations
- Assist in budget planning and vendor negotiations
Requirements
Hard skills
- Facilities management software, vendor platforms, and maintenance scheduling
- Basic understanding of OSHA, ADA, or similar compliance standards
- Budget tracking and space planning
Soft skills
- Proactive problem-solver and multitasker
- Strong communicator across departments and vendors
- Leadership with attention to safety and efficiency
Education
- High school diploma required; associate’s degree in operations, facilities management, or business recommended
Certifications
- None required
Preferred Qualifications
- 3–5 years of experience in office or facilities management
- Familiarity with safety audits, inspections, or regulatory guidelines
Executive Office Manager
Position Overview
We are seeking an Executive Office Manager to support senior leadership and manage high-level administrative operations. This strategic role combines executive assistance, team supervision, and operational oversight to keep executive functions and business priorities aligned.
Responsibilities
- Manage calendars, travel arrangements, and executive scheduling
- Prepare presentations, reports, and high-level documentation
- Oversee administrative support staff and daily office operations
- Maintain confidentiality for sensitive company or board communications
- Coordinate leadership meetings, offsites, and internal events
- Handle budgeting, vendor negotiations, and special projects
- Liaise between executives and internal/external stakeholders
Requirements
Hard skills
- Advanced proficiency in Microsoft Office Suite, calendar platforms, and presentation tools
- Experience supporting C-suite or senior executives
- Familiarity with budget tracking and project coordination
Soft skills
- High level of discretion and professionalism
- Leadership, initiative, and strategic thinking
- Strong written and verbal communication
Education
- Associate’s degree in business administration or related field required; bachelor’s recommended
Certifications
- None required
Preferred Qualifications
- 5+ years in executive support or office management roles
- Experience in fast-paced, executive-driven environments