- Reasons to write a thank you letter.
- 6 steps to writing the perfect follow-up letter.
- Thank you email after an interview samples.
Why Send a Thank You Email After an InterviewMany people seem to overlook job interview thank-you letters or see them as antiquated and outdated. The hiring process is already extremely time-consuming, and it can be hard to see the value in taking additional time to follow-up. However, it is a crucial detail not to be overlooked. While you probably won’t land a job by merely writing a thank you letter, you could be penalized for not sending one. For some hiring managers, a thank you letter is a barrier of entry. They will not even consider a candidate who hasn’t taken the extra effort to thank them for their time. Jess Liebman, executive managing editor of Insider Inc. said, “I came up with a simple rule: We shouldn’t move a candidate to the next stage in the interview process unless they send a thank you email.” Many hiring professionals follow similar rules. Liebman even advises others to do the same, stating, “You should never make an offer to someone who neglected to send one.” Additionally, writing thank you letters can make you stand out among other candidates and help you land the job. Consider a scenario where the interviewer is having a hard time deciding between two candidates. If you send a follow-up note while the other candidate doesn’t, or, if you send a well thought out, personalized letter while the other candidate sends one that is generic or unprofessional, it could be enough to push you ahead of the other candidate. According to CNN Business, “Yes, you have to send a thank-you note after your interview.” A note signals that the person is eager and wants the job. It shows the interviewer that you are organized, well mannered, and posses fundamental communication skills. “Thank you notes not only show gratitude, but also keep you top of mind and provide another opportunity to re-emphasize your skills and interest.”
6 Steps to Writing a Perfect Post-Interview Thank-You EmailYou now know that that sending a thank you email after the interview is a must, but what should that letter entail?? Applicants often struggle with the difficulty of writing a follow-up thank you letter that gives the correct impression. Creating a note that is personalized, genuine, and professional can be daunting since you want your email or letter after the interview to stand out from the crowd. It should highlight your interest in the position and be a final reminder as to why you’d be perfect for the job. Here are our 5 tips for writing the perfect follow-up thank you letter.
Step 1 for writing the perfect post-interview thank you email: Start with a clear subject lineKeep your thank you email subject concise and to the point. Make sure you personalize the subject line with their name or company.
Step 2 for writing the perfect post-interview thank you email: Create a unique and personalized thank you letter for each interviewerIt can be tempting to copy and paste from a generic thank you email template every time you are sending out post-interview letters. Personalization can go a long way in helping you secure the job, especially if you are sending multiple emails to people within the same company. Add specific details about the conversation and interaction, and don’t make the mistake of sending out the same letter to everyone who interviewed you.
Step 3 for writing the perfect post-interview thank you email: Open the letter with a personal greeting and express your appreciationThe letter should be addressed to the interviewer directly, by their name. Also, since this is a thank you letter, the first sentence should include that sentiment. Be sincere and authentic when expressing gratitude and appreciation. Include a genuine note thanking the hiring manager for their time and that you appreciated the chance to talk and learn more about their company.
Step 4 for writing the perfect post-interview thank you email: Reflect on the interview and restate your interest in the jobBe sure to mention a few key details from the conversation. References will help the interviewer recall and reflect on the discussion you had. Including a reinstatement of your interest will go a long way in showing your enthusiasm and commitment as a candidate.
Step 5 for writing the perfect post-interview thank you email: Close the letter professionallyThe entire message needs to be professional along with the sign-off. Thank the interviewer again, and let them know that you’re looking forward to speaking again. Highlight the agreed-upon date of when a decision is to be made and close with a professional signature.
Step 6 for writing the perfect post-interview thank you email: Double-check to make sure you have correct spelling and grammarYou should always proofread any professional email you send out, and especially this one. If need be, you can use proofreading services like Grammarly to help avoid any errors.
Post-Interview Thank-You Email ExamplesAs mentioned above, you should never send the same generic thank you email after the interview, but using these samples can help highlight what needs to be included.
Subject Line Thank You Email Examples:
- Thank you,(Your Interviewer’s Name)
- Thank you for your time
- It was a pleasure learning about (Company’s Name)