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How to Write a Retirement Announcement (With Examples)

Woman professional in her seventies sitting at her kitchen table with a cup of coffee, calculator, and laptop holding and reviewing a piece of paper which is her retirement announcement.

You’re announcing your retirement–congratulations! It’s a major milestone, and you should be proud of this much-deserved achievement. 

Even if you’re excited about this new chapter, you might be nervous about breaking the news to your employer. This is to be expected. After all, you’ve been a loyal employee, and they’ll probably be sad to see you go. Letting your employer know you’re retiring isn’t easy, but it’s necessary to conclude your employment on a positive note and begin a smooth transition into this next phase of your life. 

Follow these tips for how to write a retirement announcement letter, and use our sample retirement letter below as your template.

What Is a Retirement Announcement?

A retirement letter is the formal notice an employee gives their company of their intentions to retire. It specifies a date for the end of their employment and outlines any important transition details. Additionally, it often includes expressions of gratitude for the opportunities and experiences gained during their tenure and well-wishes for the company’s future. It serves as an official document for HR purposes and can also be a platform for the retiree to share reflections on their career and hopes for the next phase of life.

Why Is It Important to Send a Retirement Announcement?

Though you may have already given your boss a vague idea that you’re retiring soon, sending a retirement letter makes it official. It’s important for the company to have documentation of your notice for their records and to kick off the official process for wrapping up your employment. Moreover, a formal retirement announcement allows for a smooth transition, giving your employer ample time to find a suitable replacement and plan for any necessary knowledge transfer. It also shows professionalism and respect for your role and the organization, leaving a positive final impression and maintaining good relationships for potential future interactions.

When Should You Make the Announcement About Retiring?

When it comes to sharing the news that you plan to retire, there’s a bit of a sweet spot you want to hit. Share the news too early, and you risk being pushed out or made redundant earlier than you’d planned. Share it too late, and you risk putting your employer in a bind and creating an awkward situation during your last days on the job. 

While two weeks is the standard notice period for quitting a job, most professionals usually opt to give their employer more notice when they’re retiring; three to six months is a standard time frame. As a more tenured staff member, you hold a lot of intellectual capital about your job, giving you plenty of time to transition to someone new. Now, let’s take a look at how to write a retirement announcement.

How to Write a Retirement Announcement

The top things to include in a retirement announcement are:


Specify in your letter the date you’ll end your employment early. 

A thank you

Next, thank your employer for the opportunities they’ve given you. This is a good chance to cite some personal examples of how working there has advanced your career, like getting the chance to lead a team or work with creative, talented colleagues.

Some highlights of your employment

Depending on your role, you might consider touching on some of your accomplishments during your tenure at the company. This builds positive feelings and reminds your employer of your many contributions.

Your contact information

While it will be up to your employer to hammer out the specifics of how your position will be filled, it’s a nice gesture to offer to help in the transition (within reason). If you’re open to it, share how they can reach you after completing your employment.

A copy for HR

Your company will have its own list of boxes you need to check before you’re officially set to receive any retirement benefits to which you’re entitled. Be sure to put the notice in writing for them with a hard copy delivered to your human resources manager.

Related: How to Resign Without Burning Bridges

Sample Retirement Letter

Dear Mr. Swanson, 

I’m writing to announce my upcoming retirement from Swanson Enterprises, effective March 31. 

It has been an honor serving the company in various roles over the last 20 years, most recently as operations manager. I am grateful for the opportunities I’ve been given here. One of the highlights of my tenure was launching the annual managers’ retreat, which has grown into one of the most anticipated company events of the year. 

If I can assist during this upcoming transition, I can be reached at (987) 654-3210.

I wish you the best in all future endeavors.


Hillary Richards

Retirement Letter Template

Dear [NAME], 

This letter is to inform you of my upcoming retirement from [JOB TITLE], effective [DATE].

Thank you for the many opportunities you’ve given me as an employee. It’s been a pleasure to work alongside such a talented team. One of the accomplishments I’ll look back on fondly is [ACCOMPLISHMENT]. 

I am happy to be of assistance during the transition. You can reach me at [CONTACT INFO]. 



Pete Newsome

About Pete Newsome

Pete Newsome is the President of 4 Corner Resources, the staffing and recruiting firm he founded in 2005. 4 Corner is a member of the American Staffing Association and TechServe Alliance, and the top-rated staffing company in Central Florida. Recent awards and recognition include being named to Forbes’ Best Recruiting Firms in America, The Seminole 100, and The Golden 100. Pete also founded zengig, to offer comprehensive career advice, tools, and resources for students and professionals. He hosts two podcasts, Hire Calling and Finding Career Zen, and is blazing new trails in recruitment marketing with the latest artificial intelligence (AI) technology. Connect with Pete on LinkedIn