Medical Scribe How to Hire, Salary Data, and Job Descriptions

What is a Medical Scribe?

A medical scribe is responsible for the documentation and gathering of information from a patient. This might be in a doctor’s office, hospital, or another medical facility. They prepare medical charts, update patient history, and send that information to a physician for review. They must be detail-oriented and have excellent written and verbal communication skills. Medical scribes may be responsible for recording a doctor’s conversation with a patient and/or assisting the doctor with paperwork after the exam. 

Medical scribes must have excellent computer skills to transcribe, record, and maintain patient information. They need to respect the confidentiality of each patient and patient record. Solid organizational skills and the ability to deal effectively with high-pressure situations are important. Medical scribes should have good bedside manners and strong interpersonal skills. They must be good listeners and possess excellent observation skills. They may have to handle entering orders or referrals for patients on behalf of the physician as well.

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Average Salary and Compensation

Medical scribe salaries vary by experience, industry, organization size, and geography. To explore salary ranges by local market, please visit our sister site zengig.com.

The average U.S. salary for a Medical Scribe is:

$35,500

How to Hire a Medical Scribe

When hiring a medical scribe, first consider the following:

  • Recruiting: Do you have the knowledge, tools, and resources to attract and screen candidates?
  • Complexity: Do you need a senior professional, or will mid or junior-level skills and experience suffice?
  • Duration: Is this a one-time project or an ongoing need?
  • Management: Do you have the time and expertise to direct the work effectively?
  • Urgency: How soon does the work need to be completed?
  • Headcount: Do you have the budget and approval for an internal employee, or should you consider alternate options?

Answering these questions will help determine the best course of action for your current hiring need. Fortunately, great options exist for every scenario. These are our recommendations:

1. Use 4 Corner Resources (or another professional recruiting firm)

The heavy lifting is done for you when working with a top-tier staffing company like 4 Corner Resources. We source, screen, recruit, and deliver only the most qualified candidate(s), saving you significant time and effort throughout the hiring process while you remain focused on your core business. Understanding your needs and ensuring the right candidate for the position is the key to our success.

This is the best route to take when:

  • You need to fill the position quickly
  • You want access to a vast talent pool of high-quality, prescreened candidates
  • You intend to hire on a temporary, contract, or contract-to-hire basis and direct the work activity
  • You are hiring a direct employee but aren’t able to recruit effectively or efficiently with your internal staff
  • You aren’t familiar with current salary rates, market trends, and available skill sets
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2. Hire an experienced freelancer

The freelance, or gig, economy continues to grow, with more talent available daily. Freelancers provide high-quality work without a long-term commitment. They can offer you a fresh perspective, more flexibility, and increase efficiency. While the freelance market isn’t ideal for every position, medical scribes are often a great fit. 

We recommend this option when:

  • Your need is project-based
  • The work can be performed remotely
  • You do not intend to direct the daily work activity
  • You are hiring for expertise your internal team does not possess
  • You do not require an employee to work onsite or follow a specific schedule

When hiring a medical scribe, we recommend using Upwork.

Upwork

Upwork is a freelance talent network that helps individuals connect with experts in a variety of fields to accomplish project-based needs. When you have a specific, well-defined goal in mind, this can be a great path to hiring an experienced medical scribe. If you are satisfied with the outcome you can continue to book the same freelancer through Upwork’s easy-to-use project interface.

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3. Advertise your opening on a top job board

Your best option may be to advertise your opening on a proven job board. There are many widely used job sites out there that draw visits from qualified candidates. If you have someone internally who can dedicate the time and energy to sort through applications and screen individuals effectively, this can be a great choice. 

We recommend using a job board when:

  • Your internal recruiting team has the knowledge and experience to assess candidate qualifications
  • You are hiring a direct employee and have time to manage the entire recruiting effort 
  • You have a process for receiving, screening, and tracking all resumes and applications
  • You are prepared to respond to all applicants

There are many career sites out there. Here are the two we recommend for a medical scribe opening:

CareerBuilder

CareerBuilder has been a trusted source for hiring since 1995. Reach 80+ million unique, diverse U.S. job seekers annually by posting your jobs through their talent acquisition channels. Through CareerBuilder, you can engage candidates and drive them into your sourcing pipeline. We recommend using CareerBuilder for hiring when you have the internal resources and processes to review, screen, and reply to all applicants.

LinkedIn

LinkedIn is a social network for job seekers, professionals, and businesses. With this popular job site, you can enhance your brand and advertise your open position to a wide audience of motivated, qualified candidates. Job postings on LinkedIn are also extremely streamlined and user-friendly, making it even easier for candidates to apply. Additionally, applicants can use their LinkedIn profile instead of a resume to expedite the process. 

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4. Leverage your internal resources

You can utilize your own website, social media, and employees to assist in your search for top candidates. 

A company website posting should be the first step in notifying prospective candidates that you are hiring. Social media can also be a powerful tool for spreading the word about your new opening. As far as exposure is concerned, this option can be as good as some job boards when you have a large enough following across various platforms, like LinkedIn, Instagram, Facebook, TikTok, and Twitter.

Current employees are every organization’s greatest asset. Encourage your internal team to promote job openings to their network by offering cash and other incentives.

We recommend these options when:

  • Your brand has great name recognition
  • You can consistently monitor and respond to candidate activity through your website and social media accounts
  • You have a process in place to quickly and broadly communicate job openings and requirements
  • You have an effective employee referral program in place

If you aren’t sure which path is best, schedule a discovery call today with our seasoned recruiting professionals. The 4 Corner team is on standby to help you find the best option for your unique hiring need.

Sample Job Descriptions

Example 1

The Medical Scribe performs a variety of clerical but is not limited to, assisting a medical provider with fundamental patient care. Compliance with care management requirements and HEDIS measures in an outpatient examining room setting under the direction of a registered nurse and/or physician.

Responsibilities

  • Escort a physician in order to document the events in the history and physical exam, and document accurately the physical examination
  • List all symptoms and diagnoses including laboratory tests, medication orders, treatment, etc.
  • Document all procedures performed by the physician
  • Verifies patient information by interviewing patient, recording medical history, confirming purpose of visit
  • Performing post-treatment physical tests: taking blood pressure and body temperature, and recording patient history summary
  • Secures patient information and maintains patient confidence by completing and safeguarding medical records
  • Maintains a safe, secure, and healthy work environment by establishing and following standards and procedures; complying with legal regulations
  • Serves and protects the practice by adhering to professional standards, policies, and procedures, federal, state, and local requirements

Qualifications

  • Medical Assistant Certification
  • Medical terminology
  • Recognition of the physical exam process and ability to record exam details
  • Computer proficiency and ability to quickly learn new applications
  • Organizational skills with a focus on tracking patient care and improving patient flow
  • A High School Diploma or equivalent is required and at least two (2) years of experience as a Medical Assistant, Phlebotomist, or in additional areas of patient health care in a clinical setting

Example 2

You’ll be on the “front line” of the medical field, seeing the world through the eyes of a provider and interacting with people from all walks of life. As an integral member of the care team, you’ll act as a physician’s personal efficiency partner. Most importantly, you’ll make a difference in people’s lives and be a part of the future of healthcare.

Whether it’s helping you gain entrance into medical/nursing school, giving you priceless advice and insight, or just leading by example as a consummate professional, your partnering physician will profoundly affect your future as a healthcare professional. Your scribe experience—the people you meet, the relationships you develop, and the encounters you witness— will change your life!

Why ABC Company is the best:

  • Work one-on-one with physicians and other healthcare providers
  • Gain exposure to over 80+ different specialties
  • Observe a wide variety of cases. from trauma to pediatrics
  • Build your professional network and find mentorship in your partnering physicians
  • Paid training to all hired employees that provides a crash course in medicine including terminology, disease processes, procedures, medications, medical decision-making, and more
  • Great alternative career for those with CNA, MA, EMT, or Paramedic backgrounds
  • Flexible scheduling options, with in-person and remote opportunities
  • Unique travel options and a great team culture

As a scribe you will:

  • Accompany the healthcare provider into patient examination rooms in order to transcribe the patient’s history, physical exam findings, consultations, labs, X-rays, and other evaluations, as stated by the provider, directly into the medical record
  • Prepare plans for follow-up care, as directed by the provider
  • Process admitted and discharge paperwork
  • Provide advanced support to providers, including documenting phone calls, alerting the physician with labs/radiology reports are complete, grabbing faxes, etc.

Qualifications and requirements:

  • Outpatient and Hospitalist schedules will require weekday availability. (ie: M-F 8-5)
  • The minimum availability required for our medical scribe position is 2 shifts per week; shifts range from 8 to 12 hours long
  • It is the Company’s hope that this will be a long-term position. This is not intended to be a seasonal position
  • Candidates must be available to work in the local area for at least a year. No summer-only positions.
  • Must have a high school diploma or equivalent
  • Must have a passion for medicine and a desire to grow
  • Must be adaptable and be willing to take constructive criticism
  • Ability to multitask and prioritize
  • Ability to work in a stressful and fast-paced environment
  • Ability to operate a computer and/or laptop through proficient typing, clicking, and viewing a monitor for extended periods
  • Ability to type at least 60 words per minute preferred
  • Ability to move about and follow a healthcare provider for extended periods of time
  • Ability to read, write, comprehend through listening, and speak fluent English
  • Must have a computer or access to a computer for virtual/online training
  • Background in pre-health sciences, biology, chemistry, biochemistry, kinesiology, or other similar field preferred. No previous clinical experience required

Example 3

About the role

We are seeking Medical Scribe with a strong interest in medicine. The Medical Scribe works 1:1 with a variety of medical professionals and documents the patient visit in an EHR. As part of our team, you will have the ability to gain experience in different medical specialties while collaborating with a team of young, talented professionals working to revolutionize healthcare.

The Medical Scribe will create medical notes for providers remotely into the EHR from their own homes located in the US. The Medical Scribe is responsible for documenting the history of present illness, past medical and family history, review of systems, physical exam, diagnostic studies, and plan for the providers. ABC Company’s Medical Scribe is also responsible for preparing charts and cards for the provider at the beginning of each day. The Medical Scribe will be required to learn the preferences of a variety of different providers and must pass assessments and quality checks on a regular basis in order to remain assigned to a provider.

Responsibilities

  • Assist physicians in documenting the patient’s medical record (EMR)
  • Navigate the EMR with the assistance of patient care
  • Assist physicians in a variety of specialties including primary care, orthopedics, rheumatology, etc.

Requirements

  • Prior clinical experience required such as volunteering, shadowing, clinical research, scribing, paramedic training, or being a medical assistant
  • Excellent spelling and typing skills
  • Knowledge of medical terminology is highly preferred
  • Self-sufficient and quick to learn
  • Professional and reliable work ethic
  • Successful completion of ABC Company’s RDS Training Program within the first 30 days of employment
  • Must have access to a completely private workspace with reliable internet
  • Must have consistent availability and ability to work shifts between 5 am to 5 pm PST
  • Familiarity with navigating the electronic medical record (EMR) is highly preferred

Sample Interview Questions

  • Do you have extensive knowledge of medical terminology? Elaborate.
  • How would you respond if the patient had a medical emergency in the middle of the patient-physician interaction?
  • How would you respond if your physician found a mistake in the medical record you transcribed? 
  • Walk me through your procedure for admitting a new patient and prepping them for their appointment with the physician.
  • Tell me about your transcription skillset, mainly typing. 
  • What is your endgame in the medical field? Is there a certain career you are working towards?
  • Are you willing to pursue additional certifications pertaining to medical records?
  • What are your strategies for staying calm and on task in a chaotic work environment?
  • What qualities do you possess that would make you successful as a medical scribe?
  • What interested you in becoming a medical scribe?
  • How do you feel about working with others?
  • How did you hear about medical scribing?
  • Do you have any medical experience? Elaborate.
  • What would you say are three of your strengths?
  • Have you taken any medical scribe-related courses?
  • Have you ever had to work as a team with others? 
  • Have you ever had to lead a group? Tell me about that experience.

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