Legal Receptionist Job Descriptions, Average Salary, Interview Questions

What Does a Legal Receptionist Do?

Legal receptionists are receptionists that work in a law firm, and as such, they are required to have a few more skills. Unlike regular receptionists, legal receptionists will be working with confidential information often, and they must be able to field legal questions when someone calls in. This may include figuring out whether or not a client has an applicable case to their firm, dealing with rude or impatient clients, or taking payments.

A legal receptionist needs to be very professional. Since they are the first face that most people will see when coming to the law firm, it’s important that legal receptionists have an extensive knowledge of their practice, are friendly, and can put a client at ease. Though no legal education is necessary, legal receptionists will need to know basic laws that apply to their law firm’s field of practice.

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National Average Salary

Legal receptionist salaries vary by experience, industry, organization size, and geography. To explore salary ranges by local market, please visit our sister site zengig.com.

The average U.S. salary for a Legal Receptionist is:

$42,180

Legal Receptionist Job Descriptions

Example 1

A fast-paced legal practice seeks a full-time bilingual (English/Spanish speaking) front-desk receptionist for immediate hire.

Responsibilities and duties

  • Manage a voluminous calendar for 3 attorneys
  • Update practice management software with all client information and case progress
  • Excellent customer service required
  • Minimal filing with various Courts
  • Providing daily support to attorneys by completing urgent tasks
  • Organize confidential documents
  • Process client payments

Qualifications and skills

  • Fluency in both English and Spanish (conversing, reading, and writing)
  • Undergraduate degree, High School, or equivalent experience preferred but not required
  • 1-2 years of office experience preferred, willing to provide in-office training
  • Solid work history
  • Strong interest in helping community
  • Microsoft Word and Excel: Intermediate/Advanced proficiency
  • Strong attention to detail and customer service
  • Strong organization, time management, and prioritization skills
  • Ability to learn quickly and adapt easily to changing circumstances

Example 2

Legal Receptionist responsibilities

  • Welcoming clients and visitors upon arrival at reception
  • Answering, screening, and forwarding phone calls in a professional manner
  • Assisting clients and visitors with the location of legal staff
  • Scheduling and confirming appointments
  • Observing business etiquette, and maintaining a professional appearance
  • Directing the flow of mail, faxes, and deliveries to reach the intended recipients
  • Ordering and replenishing office supplies
  • Managing the maintenance and repair of office equipment
  • Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings
  • Preparing meeting facilities, and arranging refreshments, if required

Requirements

  • High school diploma or GED
  • Formal qualification in office administration, secretarial work, or related training
  • Prior experience as a legal receptionist required
  • Familiarity with legal terms, legal documents, and filing
  • Excellent written and verbal communication skills
  • Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, appointment scheduling, and call forwarding systems
  • Exceptional interpersonal and communication skills

Example 3

We are seeking a full time Legal Assistant/Receptionist to become a part of our team. You will provide overall support to attorney’s business needs. Competitive salary based on experience. (Spanish helpful)

Responsibilities

  • Answer phones, take clear concise messages, and provide basic company support
  • Manage records, review dockets, familiar with e-filing portal, and update and monitor legal calendars with reminders
  • Perform general office duties, with knowledge of office computers and software
  • Take memos, maintain, and organize files
  • Oversee mail deliveries, packages, and couriers

Qualifications

  • Professional, courteous, dependable and punctual
  • Proficient in word processing software including MS Office/WP knowledge helpful
  • Excellent oral and written communication skills (English mandatory with Spanish helpful)
  • Ability to prioritize, multitask, and work independently
  • Ability to type quickly and accurately
  • Deadline and detail oriented

How to Hire a Legal Receptionist

Consider the following when hiring a legal receptionist:

  • Recruiting: Do you have the internal resources and tools to source and recruit for this role successfully?
  • Complexity: Do you need a senior professional, or will mid, or even junior-level skills suffice?
  • Duration: Is this a one-time project, or an indefinite need?
  • Management: Can you effectively direct the work effort?
  • Urgency: Are there any deadlines associated with this need?
  • Headcount: Do you have the budget and approval for an internal employee, or should you consider alternate options?

Answering these questions will help determine the best course of action for your current hiring need. Fortunately, various great options exist for every scenario, no matter how unique. When hiring a legal receptionist, we recommend the following options:

1. Use 4 Corner Resources (or another professional recruiting firm)

The heavy lifting is done for you when working with a top-tier staffing company like 4 Corner Resources. We source, screen, recruit, and deliver only the most qualified candidate(s), saving you significant time and effort throughout the hiring process while you remain focused on your core business. Understanding your needs and ensuring the right candidate for the position is the key to our success.

This is the best route to take when:

  • You need to fill the position quickly
  • You want access to a vast talent pool of high-quality, prescreened candidates
  • Your position is suited for temporary hiring services, contract staffing, or contract-to-hire recruiting, and you intend to direct the work activity.
  • You are hiring an employee as a direct placement but aren’t able to recruit effectively or efficiently with your internal staff. 
  • You aren’t familiar with current salary rates, market trends, and available skill sets
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2. Advertise your opening on a top job board

Your best option may be to advertise your opening on a proven job board. There are many widely used job sites out there that draw visits from qualified candidates. If you have someone internally who can dedicate the time and energy to sort through applications and screen individuals effectively, this can be a great choice. 

We recommend using a job board when:

  • Your internal recruiting team has the knowledge and experience to assess candidate qualifications
  • You are hiring a direct employee and have time to manage the entire recruiting effort 
  • You have a process for receiving, screening, and tracking all resumes and applications
  • You are prepared to respond to all applicants

There are many career sites out there. Here are the two we recommend for a legal receptionist opening:

LinkedIn

LinkedIn is a social network for job seekers, professionals, and businesses. With this popular job site, you can enhance your brand and advertise your open position to a wide audience of motivated, qualified candidates. Job postings on LinkedIn are also extremely streamlined and user-friendly, making it even easier for candidates to apply. Additionally, applicants can use their LinkedIn profile instead of a resume to expedite the process. 

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CareerBuilder

CareerBuilder has been a trusted source for hiring since 1995. Reach 80+ million unique, diverse U.S. job seekers annually by posting your jobs through their talent acquisition channels. Through CareerBuilder, you can engage candidates and drive them into your sourcing pipeline. We recommend using CareerBuilder for hiring when you have the internal resources and processes to review, screen, and reply to all applicants.

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3. Leverage your internal resources

You can utilize your own website, social media, and employees to assist in your search for top candidates. 

A company website posting should be the first step in notifying prospective candidates that you are hiring. Social media can also be a powerful tool for spreading the word about your new opening. As far as exposure is concerned, this option can be as good as some job boards when you have a large enough following across various platforms, like LinkedIn, Instagram, Facebook, TikTok, and Twitter.

Current employees are every organization’s greatest asset. Encourage your internal team to promote job openings to their network by offering cash and other incentives.

We recommend these options when:

  • Your brand has great name recognition
  • You can consistently monitor and respond to candidate activity through your website and social media accounts
  • You have a process in place to quickly and broadly communicate job openings and requirements
  • You have an effective employee referral program in place

If you aren’t sure which path is best, schedule a discovery call today with our seasoned recruiting professionals. The 4 Corner team is on standby to help you find the best option for your unique hiring need.

Sample Interview Questions

  • What motivates you at work? 
  • What are your primary strengths and weaknesses?
  • How do you see a typical day at work going?
  • What is your biggest weakness?
  • Are you familiar with Microsoft Office Suite?
  • How familiar are you with ___ technologies?
  • What will you bring to the firm?
  • Why did you leave your previous role?
  • How do you prioritize and manage multiple tasks at once?
  • How do you ensure that your work is accurate?
  • How do you maintain confidentiality?
  • Describe a tough case you’ve participated in.
  • How do you prioritize work when reporting to multiple supervisors at once?

Need help hiring a Legal Receptionist?

We match top professionals with great employers across the country. From filling urgent job openings to developing long-term hiring strategies, our team is here to help. Review our staffing solutions, browse our award-winning Staffing Corner blog, or call today. We look forward to connecting with you soon.

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