Inbound Customer Service Representative Job Descriptions, Average Salary, Interview Questions

What Does an Inbound Customer Service Representative Do?

Inbound customer service representatives listen and work with customers to answer questions and resolve any potential issues. A successful inbound customer service representative has strong communication and customer support skills. 

Inbound customer service representatives are the “face” of their company. They are the first point of contact for customers, so they’re responsible for bringing awareness to their business, generating leads, and making sales. It is important for inbound customer service representatives to stay positive and accommodating throughout every conversation since they act as the first impression of the company.

This career opportunity focuses on creating positive relationships with potential customers by handling any questions, complaints, or suggestions they may have to help build customer loyalty. Inbound customer service representatives that offer good customer service and help drive revenue may receive additional commissions or be promoted to a higher sales position.

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National Average Salary

Inbound customer service representative salaries vary by experience, industry, organization size, and geography. To explore salary ranges by local market, please visit our sister site zengig.com.

The average U.S. salary for an Inbound Customer Service Representative is:

$38,360

Inbound Customer Service Representative Job Descriptions

Example 1

As an Inbound Customer Service Representative, you will communicate with our customers via email and inbound or outbound calls to coordinate their charter bus trips. You will learn some logistics of the transportation industry and work alongside our bus operations teams to ensure that our customers have a safe and enjoyable experience during their event!

  • Manage a high volume of inbound/outbound phone and email contacts from both current and prospective customers who are calling to receive quotes for new charters or ask questions about upcoming charters
  • Easily navigate through multiple systems and websites
  • Using basic sales techniques, understand customer’s needs to receive all required information needed to develop quotes, upsell on every interaction to increase the value of the order, or identify other sales opportunities within ABC Company
  • Once the information has been received from the customer, develop the quote which will need to include any local requirements, consideration for any applicable ancillary fees, and mapping out a trip
  • Enters and sends booking invitations to locations with available capacity (via phone, Sharepoint or Outlook depending on appointment urgency)
  • All other duties assigned

Qualifications

  • High School Diploma or equivalent
  • Previous experience providing customer service or sales in a call center environment is preferred but not required
  • Effective oral and written communications skills; must demonstrate a professional and polished demeanor with a positive, upbeat, and friendly personality
  • Good customer service skills; must be passionate about delivering quality service and making a difference in the customer experience
  • Ability to listen attentively, solve problems creatively, and create win-win situations with internal and external customers
  • Basic math skills and an understanding of military time is strongly preferred

Example 2

ABC Company is seeking experienced Inbound Customer Service Representatives to join our fast-paced call center located in downtown (City)!

What you will be doing:

  • Answering phones in a polite, courteous, and professional manner
  • Address everything from billing to delivery to digital
  • Ask probing questions to identify customer issues or concerns
  • Knowing when to escalate an issue or concern
  • Provide online support for current print and digital subscribers
  • Handle all calls with customers so that the customer is 100% satisfied when the call ends
  • Maintain customer satisfaction ratings outlined in company policy
  • Meet or exceed minimum performance standards outlined in company policy

Ideal candidates will have:

  • High school diploma or equivalent
  • Superior phone etiquette skills
  • Excellent verbal and written communication skills
  • Ability to multi-task while maintaining on-call accuracy
  • Familiarity with Outlook and Word
  • Ability to sit for an extended period of time
  • Willingness to work a flexible schedule including days, evenings, weekends, and holidays
  • Ability to type 30 WPM without errors
  • At least 1 year of experience in customer service preferred

Example 3

We are seeking individuals who are dedicated to providing exceptional customer service to our customers. Our Inbound Fraud department is the central unit that receives inbound calls from credit, debit, and corporate/government card customers related to suspicious and unauthorized activity.

No prior experience in banking or fraud is necessary. We offer comprehensive and ongoing training to ensure our Representatives are prepared to deliver efficient, knowledgeable, and empathetic customer service.

Responsibilities include

  • Answering incoming calls and providing high-quality support to our credit and debit card customers over the phones
  • Performing a variety of tasks to prevent financial loss by blocking or placing security holds on accounts, placing lost/stolen statuses on debit and credit accounts, and forwarding fraud and dispute information to the appropriate parties
  • Initiating fraud claims and providing information on existing fraud and dispute claims
  • Partnering with multiple departments to service fraud and dispute issues
  • Documenting fraud alerts, building case files, and escalating fraud alerts to appropriate groups

Basic qualifications

  • High school diploma or equivalent
  • One to two years of customer service experience
  • One to two years of experience using a computer, especially Microsoft Office applications

Preferred skills/experience

  • Some knowledge of consumer, debit, and corporate/government card products
  • Ability to identify and interpret data and resolve exceptions
  • Ability to work with unwritten but generally understood instructions; relying on precedents when available or applicable
  • Strong verbal and written communication skills
  • Strong problem-solving and negotiation skills as well as the ability to handle difficult customer calls
  • Proficient computer skills, especially Microsoft Office applications

How to Hire an Inbound Customer Service Representative

Consider the following when hiring an inbound customer service representative:

  • Recruiting: Do you have the internal resources and tools to source and recruit for this role successfully?
  • Complexity: Do you need a senior professional, or will mid, or even junior-level skills suffice?
  • Duration: Is this a one-time project, or an indefinite need?
  • Management: Can you effectively direct the work effort?
  • Urgency: Are there any deadlines associated with this need?
  • Headcount: Do you have the budget and approval for an internal employee, or should you consider alternate options?

Answering these questions will help determine the best course of action for your current hiring need. Fortunately, various great options exist for every scenario, no matter how unique. When hiring an inbound customer service representative, we recommend the following options:

1. Use 4 Corner Resources (or another professional recruiting firm)

The heavy lifting is done for you when working with a top-tier staffing company like 4 Corner Resources. We source, screen, recruit, and deliver only the most qualified candidate(s), saving you significant time and effort throughout the hiring process while you remain focused on your core business. Understanding your needs and ensuring the right candidate for the position is the key to our success.

This is the best route to take when:

  • You need to fill the position quickly
  • You want access to a vast talent pool of high-quality, prescreened candidates
  • Your position is suited for temporary hiring services, contract staffing, or contract-to-hire recruiting, and you intend to direct the work activity.
  • You are hiring an employee as a direct placement but aren’t able to recruit effectively or efficiently with your internal staff. 
  • You aren’t familiar with current salary rates, market trends, and available skill sets
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2. Advertise your opening on a top job board

Your best option may be to advertise your opening on a proven job board. There are many widely used job sites out there that draw visits from qualified candidates. If you have someone internally who can dedicate the time and energy to sort through applications and screen individuals effectively, this can be a great choice. 

We recommend using a job board when:

  • Your internal recruiting team has the knowledge and experience to assess candidate qualifications
  • You are hiring a direct employee and have time to manage the entire recruiting effort 
  • You have a process for receiving, screening, and tracking all resumes and applications
  • You are prepared to respond to all applicants

There are many career sites out there. Here are the two we recommend for an inbound customer service representative opening:

LinkedIn

LinkedIn is a social network for job seekers, professionals, and businesses. With this popular job site, you can enhance your brand and advertise your open position to a wide audience of motivated, qualified candidates. Job postings on LinkedIn are also extremely streamlined and user-friendly, making it even easier for candidates to apply. Additionally, applicants can use their LinkedIn profile instead of a resume to expedite the process. 

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CareerBuilder

CareerBuilder has been a trusted source for hiring since 1995. Reach 80+ million unique, diverse U.S. job seekers annually by posting your jobs through their talent acquisition channels. Through CareerBuilder, you can engage candidates and drive them into your sourcing pipeline. We recommend using CareerBuilder for hiring when you have the internal resources and processes to review, screen, and reply to all applicants.

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3. Leverage your internal resources

You can utilize your own website, social media, and employees to assist in your search for top candidates. 

A company website posting should be the first step in notifying prospective candidates that you are hiring. Social media can also be a powerful tool for spreading the word about your new opening. As far as exposure is concerned, this option can be as good as some job boards when you have a large enough following across various platforms, like LinkedIn, Instagram, Facebook, TikTok, and Twitter.

Current employees are every organization’s greatest asset. Encourage your internal team to promote job openings to their network by offering cash and other incentives.

We recommend these options when:

  • Your brand has great name recognition
  • You can consistently monitor and respond to candidate activity through your website and social media accounts
  • You have a process in place to quickly and broadly communicate job openings and requirements
  • You have an effective employee referral program in place

If you aren’t sure which path is best, schedule a discovery call today with our seasoned recruiting professionals. The 4 Corner team is on standby to help you find the best option for your unique hiring need.

Sample Interview Questions

  • Do you have good communication skills?
  • Are you comfortable communicating and remaining professional with dissatisfied customers?
  • How do you do in a high-stress environment?
  • What would be your solution if you were unable to assist a customer with their problem?
  • How would you handle a dissatisfied customer with a known problem that has not been resolved yet?
  • Do you have any previous experience with customer service or help desk support?
  • Have you ever worked in a call center before?
  • Are you able to de-escalate high-pressure situations when customers are dissatisfied?
  • Do you have any relevant certifications for this position? 
  • Are you able to speak comfortably for long periods of time?

Need help hiring an Inbound Customer Service Representative?

We match top professionals with great employers across the country. From filling urgent job openings to developing long-term hiring strategies, our team is here to help. Review our staffing solutions, browse our award-winning Staffing Corner blog, or call today. We look forward to connecting with you soon.

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