HR SpecialistJob Description, Salary, Career Path, and Trends
HR specialists lead the human resources department by taking care of various administrative duties. To succeed in this role, HR specialists need to be organized and have excellent communication skills.
HR specialists are responsible for managing the human resources functions. They are in charge of setting up company policies, maintaining employee records, preparing compensation packages, training staff, and ensuring a healthy and secure work environment. It is important for HR specialists to understand labor legislation and guidelines to offer fair, yet competitive pay to future prospects.
This job opportunity is fantastic for anyone who graduated with a bachelor’s degree in business administration or human resources. HR specialists will have several opportunities for growth in their roles, such as being promoted to human resources director or vice president.
Sample job description #1
Provides service to customers
Greets all walk-in customers (applicants, employees, guests, etc.) and responds to routine requests in a timely and professional manner
Answers Human Resources department phone lines in a professional and friendly manner
Takes messages and refers calls to appropriate staff members promptly
Retrieves, responds to, and/or appropriately directs Human Resource voice mail messages accordingly
Distributes Human Resources information and forms to customers
Reviews submitted forms to ensure that all information and signatures are complete
Assists in communicating benefits information and interpreting human resources policies and procedures
Responds to employment verification requests following Hospital policy
Prepares and mails employee anniversary cards monthly
Collects and distributes mail. Order, receive, and distribute routine supplies for the department
Coordinates maintenance and upkeep of departmental machines (i.e. copier, fax, etc.)
Assist with recruitment functions
Prepares and mails application acknowledgments bi-weekly
Administers skill tests to applicants
Schedules newly hired employees for pre-employment processing and Hospital orientation
Distributes, collects, and reviews all employment-related documents
Verifies employment eligibility and completes I-9 forms
Coordinates reference and criminal background check processes
Maintains master files for applications, I-9 forms, and other human resource documents
Assists with various departmental-related duties
Coordinates the retrieval and return of terminated employee files as needed
Enters New Employee Orientation (NEO) attendees in the Health Stream System application
Maintains and enters employee parking information in access
Prepares check requisitions and purchase orders
Assigns lockers and issues uniform vouchers
Completes special projects and performs other related duties as assigned
Knowledge and skills
High School Diploma required
Five years of customer experience required; specific human resources experience preferred; OR any similar combination of education and experience
Excellent interpersonal and customer service skills required
Proficient in Microsoft Office Suite required and prior experience with an HRIS database preferred
Sample job description #2
Duties and functions
Manage and handle corporate and field HR audits and works with HRIS on the audit of system related data. Runs various of audit reports within HR; coordinates with various team members to ensure data integrity
Provide support with the execution of the compliance program by ensuring HR policies and procedures are developed and implemented across the organization
Deliver information to various audiences through written (executive summaries, etc.) and spoken (presentations, trainings, etc.) forms of communication
Attend webinars, seminars, and other trainings to stay-up-to-date on laws and best practices
Manage and maintain wage and hour compliance including to but not limited to:
Gather and analyze data in the areas of meal and rest period requirement compliance, report findings to HR Leadership. This includes reviewing various platforms and time management systems including those reporting time on paper timesheets to ensure proper rest and meal breaks are taken and taken at the correct time within the work shift
Gather and analyze data and ensure compliance that the correct manager approval was completed and reporting back any findings along with any corrective actions that need to be completed with managers and employees
Work with payroll teams to ensure that based on findings of the audit are reported and that any premium pay is processed as applicable and required
Works with Employee Relations Specialists to develop corrective action plans and identify opportunities for education and system roles for greater compliance
Provides training on timesheet compliance and meal and rest period compliance to employees, managers, divisions, departments, contract support personnel, and others are required
Recommends follow up for areas that show patterns of missed break periods and/or excessive overtime
Provides regular reports to HR Director, Head of Employee Relations, and VP of HR on analytic findings and recommendations
Complete numerous projects for Internal HR and the Compliance department and other duties as assigned by supervisor
Education and experience
Bachelor’s degree in business administration, human resources, or a related field
Advanced Microsoft Excel skills
Experience in communicating with varying levels of audiences
3 or more years of experience in human resources, auditing, or data analytics
Demonstrated ability to analyze and interpreting data
Ability to assess and research policies/laws, through online and various sources to gather full understanding of pertinent information. Must be able to compile information summaries in a concise manner and communicate/distribute to colleagues
Knowledge, skills, and abilities
Excellent verbal and written communication skills and interpersonal effectiveness at all levels in the organization and across cultures
Ability to conduct extensive research and analyze various different types of data
Ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with the standards, practices, policies, procedures and federal, state, and local regulations
Ability to prioritize and efficiently execute a high volume and broad scope of tasks within tight deadlines, competing demands and changes in the work environment
Ability to deal with frequent interruptions, changes, delays, or unexpected events
Strong sense of business ethics including the ability to appropriately handle confidential information
Strong organizational, analytical, and problem-solving skills
Demonstrated ability to learn quickly
Ability to collaborate with others
Demonstrated ability to consult effectively with all levels of management with multiple conflicting priorities
Ability to establish credibility, be decisive, and be able to recognize and support the organization’s preferences and priorities
Sample job description #3
Responsible for the payroll at all locations to include time-keeping review and data transfer and payroll processing
Submit payroll reports as needed to the Director of HR, Accounting Office, and others as required
Provide assistance for the administration of benefits to include enrollment forms, data input into the payroll system, and communication with the Director of HR and insurance agents on claim and billing issues
Perform customer service functions by answering employee requests and questions
Prepare new employee files and conduct New Hire Orientations as required
Verify/Submit I9 and E-verify information as required
Assist with reporting requirements
Assist with the processing of hires and terminations
Assist with the preparation of performance counseling and reviews
A associates degree or higher in HR, business administration or related field is preferred
Two or more years of experience is preferred
In addition to meeting the qualifications above, the ideal candidate will embody the following characteristics and possess the knowledge, skills, and abilities listed below:
Interpersonal Skills – must maintain confidentiality, remain open to other’s ideas and exhibit a willingness to try new things
Oral and Written Communication – must speak clearly and effectively in positive or negative situations; must demonstrate group presentation skills; must be able to effectively write and edit written communications (i.e. – letters, email, signs); must be able to read and appropriately interpret written information; must be able to present numeric data effectively
Planning/Organizing – must be able to prioritize and plan work activities, use time efficiently, and develop realistic action plans
Problem Solving – must be able to identify and resolve problems in a timely manner and gather/analyze information appropriately
Dependability – must be consistently at work and on time, follow instructions, respond to management instructions, and solicit feedback to improve performance
Adaptability – must be able to adapt to change in the work environment and to manage competing tasks
Quality – must demonstrate accuracy and thoroughness; must monitor own work to ensure quality requirements are met
Average salary and compensation
The average salary for a HR specialist is 57,400 in the United States. Position salary will vary based on experience, education, company size, industry, and market.
Los Angeles, California
Minneapolis-St. Paul, Minnesota
New York City, New York
Sample interview questions
What interests you about this position?
What is your greatest strength?
Why are you qualified for this position?
How would you go about creating a forecast of our hiring needs?
How would you help improve employee work/life balance via benefits?
What do you think a successful onboarding process looks like?
How do you calculate turnover rates?
What HR software and technology have you used?
How do you ensure employees are aware of company policies?
Can you describe a time when an employee didn’t conform to company policy? What did you do to resolve the issue?
What are your career goals?
How do you handle stress?
What is your greatest accomplishment?
What methods or systems have you used to ensure all employee records are kept up to date?
Can you describe a time when you were able to resolve a difference between an employee and management?
What would you include in a parental leave company policy?
Have you ever dealt with regulatory issues at work? What happened?
How do you keep up-to-date with labor law changes?
What is the most challenging project you have worked on as a human resources specialist?
What did you like most and least about your most recent position?
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