HR CoordinatorJob Description, Salary, Career Path, and Trends

Sample job description #1

What you’ll do

In this role you will responsible for the complete HR and Legal administrative process of our (City) unit; you will make sure new hires receive a contract, are on boarded and enrolled correctly, and will receive their salary at the end of the month. In the meanwhile, you are also responsible for the existing team members and the administrative changes. Your responsibilities will also include the following:

• Conduct exit interview and prepare final termination paperwork for departing staff members
• Prepare and track disciplinary warnings to be issued by HR manager or Department Manager
• Prepare status change forms and letters (wage notification and cover letters)
• Assemble and update new hire packages including offer letters and ensure all related Human Resources documentation and forms are current. Track probationary periods of new hires and update managers
• Produce and submit reports on HR activity
• Support the orientation and onboarding programs. Create new employee files and remove terminated ones
• Track vacation requests, follow up on approvals, and update calendars
• Assist staff with attendance, payroll, benefits, and general inquiries, as well as work towards resolving any discrepancies with Human Resources Manager and Payroll Manager
• Assist with creating and distribution of internal memos and other internal communications to employees

Who you are

• Service-oriented, collaborative, creative, and charismatic
• Excellent interpersonal skills that build trust and instill confidence
• Strong and effective communication skills, with the ability to clearly and concisely express ideas both verbally and in writing. Bilingual is a plus
• Proactive, entrepreneurial, can operate resourcefully in a fast-paced, dynamic environment
• Highly organized and diligent, attention to detail and follow through
• Knowledge of EEOC, ADA, and employment laws
• Manage multiple projects , meet and work effectively under time and resource constraints
• Work effectively both independently and as a team
• Connect deeply with people, maintain trust, and navigate sensitive issues with colleagues
• Effectively deal with department heads and team members, some of whom will require high levels of patience, tact and, diplomacy

Sample job description #2

Job summary:

The Human Resource Coordinator aids with and facilitates the human resource processes including, employee lifecycle, benefits and FLMA administration, and payroll and HRIS administration. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry.

Duties/responsibilities:

• Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions
• Enters, maintains, and/or processes information in the payroll/HRIS system; information may include employee’s hourly rates, salaries, commissions, bonuses, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge
• Performs customer service functions by answering employee requests and questions
• Completes Forms I-9, verifies I-9 documentation and, maintains I-9 files
• Submits online investigation requests and assists with new-employee background checks
• Reconciles benefits statements
• Conducts audits of payroll, benefits, or other HR programs and recommends corrective action
• Administer leave programs, including FMLA and disability
• Monitor worker’s compensation claims
• Processes carrier and vendor invoices
• Assists with processing of termination.
• Oversees COBRA administration
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process
• Schedules meetings and interviews as requested by the director of HR
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions
• Files documents into appropriate employee files
• Assists or prepares correspondence as requested
• Prepares new-employee files
• Processes mail
• Performs other related duties as assigned

Required skills/abilities:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Working understanding of human resource principles, practices, and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite or related software
• ADP Workforce Now

Education and experience:

• Bachelor’s degree in human resources, or related field, and/or equivalent experience
• At least two years related experience required

Physical requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Sample job description #3

Job summary

This Human Resource (HR) role is responsible for assisting in the daily operations and activities of the HR Department providing administrative support to successfully implement local initiatives, and execute regional and corporate programs. Help to create an environment to attract, develop, retain and, engage talent throughout the Operating company (OpCo) to deliver business goals.

An individual must be able to satisfactorily perform each essential duty listed below. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Execution of transactional core Human Resource (HR) processes (e.g. coordinate and conduct new associate orientation, unemployment claims processes, onboarding and exit interviews, transitional return to work, leave administration, OSHA reporting, etc.)
• Support hiring managers and Talent Acquisition to support recruitment and staffing plans
• Aid Human Resource Business Partner (HRBP) to drive an inclusive and diverse culture
• Administer programs to enhance employee engagement and satisfaction levels
• Provides technical, customer relations, and general support for major initiatives and projects
• Back, maintain, and track compliance programs
• Create and/or distribute communications (memos, emails, letters, presentations, spreadsheets, surveys, etc.)
• Track data and/or consolidate responses as requested and follow-up with others as needed to obtain information and identify insights
• Administrative support for meetings, conference calls, video-conference calls, webinars/e-meetings, new hire orientation, etc.
• Performs all other duties as assigned

Education

• High school diploma
• College degree or Certificate in Human Resources preferred

Experience

• 2-3 years of Human Resources Generalist, Recruitment, or Employee Relations experience or equivalent combination of education and experience

Professional skills

• Demonstrated ability to plan and organize your work activities
• Analyze and disseminate numerical data
• Manage work time efficiently
• Follow procedures and policies
• Perform basic mathematical calculations
• Identify and solve problems
• Maintain a file system to include alphabetical, numerical, and chronological filing activities
• Must possess excellent interpersonal, communication, business writing, grammar, and verbal communication skills
• Basic knowledge of State and Federal employment laws and be able to read and interpret policies, procedures, and laws
• Ability to conduct training programs and make group presentations
• Strong interpersonal, telephone, and written communication skills
• Solid organization skills
• Able to handle several tasks at the same time, with numerous interruptions, and must be able to keep the information confidential
• Proficient in the use of PC including Windows, Microsoft Office, and Excel
• Capable of working independently

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• May be required to stand, walk, sit, use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, crawl, talk, and hear
• The employee may have to lift up to 40 pounds
• Specific vision abilities that may be required by this job include close vision and distance vision
• May sit in front of a switchboard console for long periods or remain at a work station for extended periods or until relieved by a supervisor

Working conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The work environment is the front desk office setting

Sample interview questions

• What interests you about human resources?
• Why do you want to work for us?
• How do you handle confidential information?
• How have you used creativity in an HR position?
• Which area of HR do you enjoy working in the most?
• Do you enjoy working as part of a team?
• Where do you see yourself in five years?
• What are your biggest strengths and weaknesses?
• How do you go about finding the right person for a position?
• How would you organize a team-building event for a diverse group of people?
• How would you resolve a dispute on your team?
• What are the most common mistakes HR administrators make, and how would you avoid them?
• What leadership techniques do you use? 
• Can you describe your most important accomplishment?
• Do you prefer working alone or in groups?
• What is the most important thing you are looking for in a job?
• What are some things you particularly liked about your last job?
• What was the most difficult decision you made in the last six months?
• How would you get your team to accept your ideas or departmental goals?
• What HR software are you familiar with?