HR CoordinatorJob Description, Salary, Career Path, and Trends
HR coordinators support the human resources department by completing various administrative tasks. It is important for HR coordinators to have strong administration and people management skills.
HR Coordinators are mainly responsible for assisting HR managers with recruiting, employee record-keeping, and payroll processing. Some of their administrative duties include scheduling interviews, producing reports on HR activity, and planning workplace preparation sessions. HR coordinators need to have excellent organizational and time management skills to be successful in this position.
This job opportunity allows HR coordinators to apply their knowledge from college to the workplace by using principles commonly used in HR settings. They must demonstrate good problem-solving and decision-making skills with a strong understanding of employee relationships. In this role, HR coordinators will have opportunities to grow in the workplace and take on higher positions such as HR director and HR manager.
Sample job description #1
What you’ll do
In this role you will responsible for the complete HR and Legal administrative process of our (City) unit; you will make sure new hires receive a contract, are on boarded and enrolled correctly, and will receive their salary at the end of the month. In the meanwhile, you are also responsible for the existing team members and the administrative changes. Your responsibilities will also include the following:
Conduct exit interview and prepare final termination paperwork for departing staff members
Prepare and track disciplinary warnings to be issued by HR manager or Department Manager
Prepare status change forms and letters (wage notification and cover letters)
Assemble and update new hire packages including offer letters and ensure all related Human Resources documentation and forms are current. Track probationary periods of new hires and update managers
Produce and submit reports on HR activity
Support the orientation and onboarding programs. Create new employee files and remove terminated ones
Track vacation requests, follow up on approvals, and update calendars
Assist staff with attendance, payroll, benefits, and general inquiries, as well as work towards resolving any discrepancies with Human Resources Manager and Payroll Manager
Assist with creating and distribution of internal memos and other internal communications to employees
Who you are
Service-oriented, collaborative, creative, and charismatic
Excellent interpersonal skills that build trust and instill confidence
Strong and effective communication skills, with the ability to clearly and concisely express ideas both verbally and in writing. Bilingual is a plus
Proactive, entrepreneurial, can operate resourcefully in a fast-paced, dynamic environment
Highly organized and diligent, attention to detail and follow through
Knowledge of EEOC, ADA, and employment laws
Manage multiple projects , meet and work effectively under time and resource constraints
Work effectively both independently and as a team
Connect deeply with people, maintain trust, and navigate sensitive issues with colleagues
Effectively deal with department heads and team members, some of whom will require high levels of patience, tact and, diplomacy
Sample job description #2
The Human Resource Coordinator aids with and facilitates the human resource processes including, employee lifecycle, benefits and FLMA administration, and payroll and HRIS administration. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry.
Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions
Enters, maintains, and/or processes information in the payroll/HRIS system; information may include employee’s hourly rates, salaries, commissions, bonuses, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information
Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge
Performs customer service functions by answering employee requests and questions
Completes Forms I-9, verifies I-9 documentation and, maintains I-9 files
Submits online investigation requests and assists with new-employee background checks
Reconciles benefits statements
Conducts audits of payroll, benefits, or other HR programs and recommends corrective action
Administer leave programs, including FMLA and disability
Monitor worker’s compensation claims
Processes carrier and vendor invoices
Assists with processing of termination.
Oversees COBRA administration
Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process
Schedules meetings and interviews as requested by the director of HR
Makes photocopies; mails, scans, and emails documents; and performs other clerical functions
Files documents into appropriate employee files
Assists or prepares correspondence as requested
Prepares new-employee files
Performs other related duties as assigned
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Working understanding of human resource principles, practices, and procedures
Excellent time management skills with a proven ability to meet deadlines
Ability to function well in a high-paced and at times stressful environment
Proficient with Microsoft Office Suite or related software
ADP Workforce Now
Education and experience:
Bachelor’s degree in human resources, or related field, and/or equivalent experience
At least two years related experience required
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Sample job description #3
This Human Resource (HR) role is responsible for assisting in the daily operations and activities of the HR Department providing administrative support to successfully implement local initiatives, and execute regional and corporate programs. Help to create an environment to attract, develop, retain and, engage talent throughout the Operating company (OpCo) to deliver business goals.
An individual must be able to satisfactorily perform each essential duty listed below. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Execution of transactional core Human Resource (HR) processes (e.g. coordinate and conduct new associate orientation, unemployment claims processes, onboarding and exit interviews, transitional return to work, leave administration, OSHA reporting, etc.)
Support hiring managers and Talent Acquisition to support recruitment and staffing plans
Aid Human Resource Business Partner (HRBP) to drive an inclusive and diverse culture
Administer programs to enhance employee engagement and satisfaction levels
Provides technical, customer relations, and general support for major initiatives and projects
Track data and/or consolidate responses as requested and follow-up with others as needed to obtain information and identify insights
Administrative support for meetings, conference calls, video-conference calls, webinars/e-meetings, new hire orientation, etc.
Performs all other duties as assigned
High school diploma
College degree or Certificate in Human Resources preferred
2-3 years of Human Resources Generalist, Recruitment, or Employee Relations experience or equivalent combination of education and experience
Demonstrated ability to plan and organize your work activities
Analyze and disseminate numerical data
Manage work time efficiently
Follow procedures and policies
Perform basic mathematical calculations
Identify and solve problems
Maintain a file system to include alphabetical, numerical, and chronological filing activities
Must possess excellent interpersonal, communication, business writing, grammar, and verbal communication skills
Basic knowledge of State and Federal employment laws and be able to read and interpret policies, procedures, and laws
Ability to conduct training programs and make group presentations
Strong interpersonal, telephone, and written communication skills
Solid organization skills
Able to handle several tasks at the same time, with numerous interruptions, and must be able to keep the information confidential
Proficient in the use of PC including Windows, Microsoft Office, and Excel
Capable of working independently
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
May be required to stand, walk, sit, use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, crawl, talk, and hear
The employee may have to lift up to 40 pounds
Specific vision abilities that may be required by this job include close vision and distance vision
May sit in front of a switchboard console for long periods or remain at a work station for extended periods or until relieved by a supervisor
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment is the front desk office setting
Average salary and compensation
The average salary for a HR coordinator is $48,350 in the United States. Position salary will vary based on experience, education, company size, industry, and market.
Los Angeles, California
Minneapolis-St. Paul, Minnesota
New York City, New York
Sample interview questions
What interests you about human resources?
Why do you want to work for us?
How do you handle confidential information?
How have you used creativity in an HR position?
Which area of HR do you enjoy working in the most?
Do you enjoy working as part of a team?
Where do you see yourself in five years?
What are your biggest strengths and weaknesses?
How do you go about finding the right person for a position?
How would you organize a team-building event for a diverse group of people?
How would you resolve a dispute on your team?
What are the most common mistakes HR administrators make, and how would you avoid them?
What leadership techniques do you use?
Can you describe your most important accomplishment?
Do you prefer working alone or in groups?
What is the most important thing you are looking for in a job?
What are some things you particularly liked about your last job?
What was the most difficult decision you made in the last six months?
How would you get your team to accept your ideas or departmental goals?
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