File Clerk Sample Job Descriptions

The file clerk is responsible for the accurate and timely filing of all company documents. They will also be responsible for retrieving documents as needed. The file clerk must be able to work independently in a fast-paced environment. We are looking for someone who is highly organized and has excellent attention to detail. The file clerk must be able to work well under pressure and meet deadlines. Typical duties will include filing all company documents accurately and promptly, retrieving documents as needed, and working independently in a fast-paced environment.

Typical duties and responsibilities

• Maintain and organize files
• Answer phones and greet visitors
• Sort and respond to mail
• Handle schedules and calendars
• Maintain office equipment
• Order supplies
• Pay invoices

Education and experience

Legal file clerks need to earn a high school diploma or equivalent. A college degree is not typically required, and most employers provide on-the-job training for their specific needs. It would be helpful for a job candidate to have computer skills and an interest in law.

Required skills and qualifications

• Excellent verbal and written communication skills
• Computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Strong interpersonal skills and the ability to work well with others
• Discretion and the ability to handle confidential information
• Expertise in time management and multitasking
• Ability to meet deadlines
• Keen attention to detail

Preferred qualifications

• High school diploma or equivalent
• Strong organizational skills
• Attention to detail
• Ability to work independently

ABC company is hiring candidates who are highly motivated self-starters for their File Clerk position, so if you love organization and order, this may be an excellent career opportunity. In this position, you will manage and maintain physical and digital filing systems, operate office equipment, and complete general office work, as part of basic clerical tasks.

How you will make an impact

• Must be capable of answering questions about records and files
• Handle and support diverse projects on the behalf of other employees
• Gathering and indexing materials to be filed from departments and employees
• According to specified guidelines, order high volume of letters, memoranda, invoices, and other indexed documents
• Handle documents and tasks related to faxing, archiving, scanning, filing, and word processing
• Give utmost attention to quality control to ensure proper document filing
• Using allotted time frames, retrieve data

Requirements

• Navigating basic office equipment and protocols experience desired
• Please apply with a high school diploma or its equivalent
• Great written, verbal, and interpersonal skills
• Comfortable handling office equipment
• At least 1+ years of File Clerk experience preferred
• Demonstrated flexibility to adapt to changes in procedures
• Word and Excel experience is desired
• Ability to handle multiple tasks to prioritize needs and expedite tasks upon request
• Highly organized and self-motivated

We are looking for an organized File Clerk to perform file management and maintenance for our Accounting Department. You will organize files according to our filing system and digitalize all essential documents as necessary. You will be expected to protect and update files as well as make them easily accessible to your colleagues. A file clerk must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be detail-oriented, skilled with computers, and enjoy a fast-paced work environment.

Responsibilities

• Check incoming paperwork (correspondence, invoices etc.) and distribute copies electronically to the correct entities
• Rename and save all monthly statements quickly during the first few workdays of each new month
• Create or update records with new files and information
• Provide information to Auditors as requested
• Enter paperwork into an electronic system either by data entry or by using optical scanners
• Track reports as complete/in-process
• Deliver outgoing mail to the local post office (valid FL driver’s license required)
• Follow policies to safeguard data and information

Skills

• Proven experience as a file clerk
• Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
• Good command of English both oral and written
• Dependable with a respect to confidentiality and policies
• Excellent organizational skills
• Great attention to detail
• High school degree or GED

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

Key responsibilities include

• Accurately place documents in correct folders and file drawers
• Organize, update, and maintain physical and electronic files
• Special projects and additional duties as assigned

Qualifications

• 1-3 years experience in related areas
• Accurate computer typing skills
• Excellent time management skills
• Excellent interpersonal skills
• Excellent organizational skills
• Ability to lift heavy boxes at a maximum of 70 pounds

Minimum education

• Bachelor’s Degree