Event CoordinatorJob Description, Salary, Career Path, and Trends
Event coordinators are responsible for making sure events are successful and painless. They plan and execute events for companies, hotels, and other venues. Some of the responsibilities to accomplish this goal are things like organizing and overseeing all the details concerning the event, staying within the established budget parameters, collecting payments in a timely manner, handling any problems that may arise, creating and maintaining relationships with vendors and venues, and creating financial reports.
Event coordinators are the glue that holds events together. Because of this, they have to possess excellent leadership skills. They also need to effectively delegate tasks to team members. A good event coordinator effectively delegates tasks to ensure that all aspects of the event get taken care of in a timely manner.
Sample job description
[Your company name] is in the market for a highly skilled and organized event coordinator with phenomenal leadership skills and the ability to delegate necessary tasks. A few of your responsibilities as an event coordinator for our company would be choosing event venues, managing all event operations, negotiating with vendors and suppliers, and creating quarterly reports. We are looking for a candidate that is highly organized and has sufficient experience with event coordinating.
Typical duties and responsibilities
Touring event venue locations
Creating and maintaining vendor and venue relationships
Planning and implementing any and all event details
Nail down client event expectations and requirements
Manage event set ups and takedowns
Conduct final inspections of venues
Communicate with vendors, entertainers and photographers throughout the event planning process
Perform research pertaining to events
Compare vendor prices
Evaluate event results
Education and experience
B.S. degree in business, communications, public relations, marketing or hospitality management
Minimum of 1 to 2 years of experience in the field
Required skills and qualifications
Excellent decision making skills
Superb planning and organizational skills
Creative thinking abilities
Verbal and written communication skills
Good with public speaking
Excellent leadership skills
Time management skills
3+ years of experience in event coordinating
Master’s degree in related field
Average salary and compensation
The average salary for an Event Coordinator is $46,000. Salary will vary based on market, industry, and company size.
Los Angeles, California
New York City, New York
Typical work environment
The typical work environment for an event coordinator is their office and also venue locations where different events are being held. Event coordinators spend quite a bit of time on their computers corresponding with clients, vendors, and upper management. They may also spend time traveling and in board or client meetings..
A typical work week for an event coordinator consists of an average of 40 hours. However, if they have an event that is close or if a problem arises, they might be required to work overtime during evenings, weekends or even holidays. They won’t have typical hours as their days will revolve around the events they are holding.
There are several certifications that prospective or established event coordinators can benefit from. When choosing a certification, it can be hard to pick one with so many options to choose, but here are a few of the top competitors:
Certified Meeting Planner (CMP). The CMP certification requires council approval before candidates can take the exam. Certification is good for five years.
Certified Conference and Events Professional (CCEP). The CCEP requires that candidates be members of the ACCED-I. Candidates must then complete one of the following requirements: either a minimum of 36 months of full-time work experience in the Collegiate Conference and Events industry or 24 months of full-time work experience in the Collegiate Conference and Events industry and a university degree in a related field. Candidates must then complete the three-year program. Recertification is not required.
Certified Quality Event Planner (CQEP). The CQEP is an excellent certification for beginners as it requires no prior experience. Candidates must complete the course within one year and then complete the three-hour exam.
Certified Government Meeting Specialist (CGMS). The CGMS requires that candidates be a member of the SGMP for at least six months or be able to prove at least one year of experience in the hospitality industry. Candidates must pass an oral or written exam. Recertification is not necessary.
Certified Quality Event Planner (CQEP). The CQEP does not have any prerequisites but does require candidates to pass an oral or written exam. Recertification is not required.
Gaining experience is a great start on the road to becoming an event coordinator. Some candidates also start out working for a smaller company and then work their way up to a bigger company. Others will even venture off on their own and start their own companies. Certifications are always an excellent addition to candidate resumes.
US, Bureau of Labor Statistics’ job outlook
SOC Code: 13-1121
Projected Employment in 2030
Projected 2020-2030 Percentage Shift
Projected 2020-2030 Numeric Shift
The future looks very bright for those in the event planning industry. The number of event coordinator jobs is expected to grow exponentially by the year 2030. Now is the time for event coordinators to increase their marketability and increase their event planning knowledge base. Earning field based certifications is always a good idea for both potential candidates and existing.
Sample interview questions
What are the necessary skills an event coordinator must possess?
Why do you want to work for our company?
What are your preferred event software and/or tools?
How do you go about keeping up with industry trends and news?
What methods do you use to manage event promotions?
How do you measure the success of your event?
What event planning experience that you participated in are you the proudest of?
How do you manage your event budget? Have you ever had an event go over budget? How did you handle it?
Have you ever had to negotiate prices with a vendor, venue, or supplier?
In your opinion, what is the most stressful part of the event planning process?
How do you prepare for the kickoff meeting when planning a new event?
Have you ever had to plan more than 1 event at a time? How successful were the events?
What tricks do you use to ensure you meet strict deadlines?
What is your process for handling last-minute setbacks before and during events?
How do you make the best of the situation when things go wrong with an event?
Do you have experience working with difficult clients? What methods do you use to deescalate the situation and help the customer to the best of your ability?
What process do you use to choose a venue for an event?
Which types of events are your favorite to plan?
What is your educational background?
What inspired you to choose a career in event planning?
Tell me about a time you came up with a creative solution for a problem.
What organizational tools do you prefer?
How do you handle stress?
What marketing techniques do you use to promote events?
Do you have experience working with budgets?
Have you ever had to work for a very demanding client? How did you handle it?
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