Call Center Data Entry Specialist

Job Description

In today’s fast-moving world, accurate, updated data has never been more critical for companies of all sizes. A Data Entry Specialist plays a crucial role in data-driven businesses, assuring that all data is entered accurately, thoroughly, and on time.

The Data Entry Specialist role is one for motivated people with excellent computer and typing skills, an eye for detail, and the ability to manage their time well with minimal supervision.

As a Data Entry Specialist, you’re a valuable “behind the scenes” member of the team, reviewing and fact-checking information, fixing errors when found, and maintaining documentation or logs of the work you do. Now more than ever, a company’s data helps to drive the decisions it makes and illuminates its understanding of its market and customers. Your role as a Data Entry Specialist is central to that process.

Typical Duties and Responsibilities

  • Compile, sort, and verify the accuracy of data before it is entered
  • Locate and correct data entry errors, or report them to supervisor
  • Compare data with source documents, or re-enter data in verification format to detect errors
  • Review, fact-check, and process invoices for payout
  • Index invoices and file them in the appropriate places
  • Maintain logs of activities and completed work
  • Read source documents such as canceled checks, sales reports, or bills
  • Enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners

Education and Background

This position requires a high school diploma or GED.

Skills and Competencies

  • Excellent computer skills including typing
  • Proficient in Microsoft Office
  • Excellent time management and attention to detail
  • Ability to complete tasks with little to no supervision


According to Payscale the median annual salary of a Data Entry Specialist with

1 Year of Experience:

  • Orlando, Florida: $34,000
  • Tampa, Florida: $36,000
  • Jacksonville, Florida: $34,000
  • Miami, Florida: $37,000
  • Atlanta, Georgia: $40,000
  • Chicago, Illinois: $37,000
  • Houston, Texas: $42,000
  • Los Angeles, California: $37,000
  • New York City, New York: $47,000
  • Seattle, Washington: $43,000
  • Overall: $37,000

5 Years of Experience:

  • Orlando, Florida: $38,000
  • Tampa, Florida: $38,000
  • Jacksonville, Florida: $36,000
  • Miami, Florida: $41,000
  • Atlanta, Georgia: $43,000
  • Chicago, Illinois: $42,000
  • Houston, Texas: $45,000
  • Los Angeles, California: $42,000
  • New York City, New York: $48,000
  • Seattle, Washington: $48,000
  • Overall: $43,000

Similar Job Titles

Career Path

The career path for a Data Entry Specialist entails first earning a high school diploma or GED. This path can often start as an entry-level position, but can have opportunities for advancement, based on experience and performance.

If you are thinking about becoming a Data Entry Specialist, a high school diploma, a familiarity with computers, motivation and an ability to focus are often all you need to start in the field. In addition, at times on-the-job training is available to assist in learning specific software.

In addition, Data Entry Specialists can seek to further their career through completing courses that can bolster their skills in typing, computer knowledge, legal and medical office procedures, and more.

Position Trends

With digital information being the lifeblood of virtually every industry, data entry jobs can be found at nearly every company. Data entry may not be the flashiest role, but it can be a steady one for someone with the skills and drive to excel at it. And since it is spread across many different sectors of business and the economy, jobs in data entry are often available to qualified applicants.

Job Outlook

According to the U.S. Bureau of Labor Statistics, employment of Data Entry Specialists and similar jobs is projected to remain relatively stable, showing little-to-no change in the next 10 years. Also worth noting is that all types of companies and organizations in virtually every industry use Data Entry Specialists in one way or another, including local governments, school systems, and medical systems, as well as other businesses across the spectrum.

Typical Hours

The work hours for a Data Entry Specialist are typically 9 a.m. to 5 p.m. Monday through Friday in an office setting. However, longer or different hours can be necessary, depending on the needs and hours of an individual company.

Where You Can Find Jobs

  • 4 Corner Resources
  • Career Builder
  • Glassdoor
  • Indeed
  • LinkedIn
  • Monster

Are You Interested in Becoming a Data Entry Specialist?

We will connect you to one of our headhunters or recruiters to see if you are a perfect fit for one of our job openings. If a job opening does not suit you, we will always keep you in mind as new positions open up. We have vast experience connecting professionals with some of the most well-known organizations in the country. Your next job or career path can be right around the corner. Check out our latest job openings and our blog  for career advice.

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