Executive Assistant

Clerical & Administrative
in Tulsa
, OK
Reference: 19-04037
This role provides day-to-day executive administrative support for our client.
  • Scheduling meetings and general calendar & schedule management through Outlook and Blue Jeans
  • Will assist in scheduling conference calls
  • Will utilize Easy Lobby to grant building access as needed for meetings
  • Manage directors calendars
  • Must be comfortable coordinating calendars with a multitude of people and prioritize urgency
  • Will also assist with handling phones, arranging travel (mainly domestic); SAP processing to support administrative tasks; preparing expense reports in SAP Concur to ensure timely payment processing, coordinate team events as needed
  • Occasionally assist with executive level presentation creation, documentation of office procedures, research and provide overall office administration such as coordinating onboarding and desk locations for consultants
  • Collaborate with other administrative professionals in the organization and provide backup administrative assistance when needed
  • This position requires creative thinking, interaction with employees at all levels, problem solving, prioritization skills, decision-making and proficiency in all levels of communication
Preferred Qualifications:
  • Associate degree or equivalent
Basic Qualifications:
  • High school diploma or equivalent with minimum 3 years related experience, including proven experience supporting an Executive leader
  • Demonstrated computer proficiency in Microsoft Word, Excel, PowerPoint, Google Docs, Outlook (calendar and email) and SAP with willingness and aptitude to learn new things
  • Demonstrated strong organization and time management skills and ability to work with confidential information
  • Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course when necessary
  • Flexibility to take on new tasks
  • Proven ability to build effective working relationships with all levels and influence all levels by being knowledgeable and credible
  • Demonstrated ability to work independently and within a team environment with strong follow-through skills and attention to detail
  • Demonstrated strong verbal and written communication skills
  • Ability to work effectively and efficiently in a fast-paced and demanding environment with the ability to be flexible with work schedule including occasional overtime
  • Must be able to work in a fast paced, driven, productive, and fun environment