Description:
This role provides day-to-day executive administrative support for our client.
Responsibilities:
- Scheduling meetings and general calendar & schedule management through Outlook and Blue Jeans
- Will assist in scheduling conference calls
- Will utilize Easy Lobby to grant building access as needed for meetings
- Manage directors calendars
- Must be comfortable coordinating calendars with a multitude of people and prioritize urgency
- Will also assist with handling phones, arranging travel (mainly domestic); SAP processing to support administrative tasks; preparing expense reports in SAP Concur to ensure timely payment processing, coordinate team events as needed
- Occasionally assist with executive level presentation creation, documentation of office procedures, research and provide overall office administration such as coordinating onboarding and desk locations for consultants
- Collaborate with other administrative professionals in the organization and provide backup administrative assistance when needed
- This position requires creative thinking, interaction with employees at all levels, problem solving, prioritization skills, decision-making and proficiency in all levels of communication
Preferred Qualifications:
- Associate degree or equivalent
Basic Qualifications:
- High school diploma or equivalent with minimum 3 years related experience, including proven experience supporting an Executive leader
- Demonstrated computer proficiency in Microsoft Word, Excel, PowerPoint, Google Docs, Outlook (calendar and email) and SAP with willingness and aptitude to learn new things
- Demonstrated strong organization and time management skills and ability to work with confidential information
- Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course when necessary
- Flexibility to take on new tasks
- Proven ability to build effective working relationships with all levels and influence all levels by being knowledgeable and credible
- Demonstrated ability to work independently and within a team environment with strong follow-through skills and attention to detail
- Demonstrated strong verbal and written communication skills
- Ability to work effectively and efficiently in a fast-paced and demanding environment with the ability to be flexible with work schedule including occasional overtime
- Must be able to work in a fast paced, driven, productive, and fun environment