Job Summary:
The Executive Admin supports the Chief Legal Officer/General Counsel and provides the Legal Department with administrative help and acts as an internal departmental liaison to all internal and external stakeholders.
Duties & Responsibilities:
- Answers requests for legal documents and maintains departmental files in current structural hierarchies and formats
- Arranges meetings and maintains managers’ schedules; may facilitate and/or prepare for meetings as needed
- Preparation of Board books for several different Boards and Committees, and may take minutes as needed
- Controls operational aspects of the department including: Right fax, lien requests, outside counsel invoice tracking, maintenance of the legal library, routing the daily mail, office supplies, etc.
- Documents proofreading, drafting, and editing in various software mediums
- Other duties as requested by department managers
- Screen calls for Chief Legal Counsel, works with CEO Executive Assistant as backup assistant in managing the phones and other administrative requests
Minimum Qualifications:
- Basic knowledge of Corporate Governance and board meetings/books
- Prior experience working as an Executive Assistant, preferably in a Legal Department
- Microsoft Excel experience to include macros, pivot tables, and document editing
- Microsoft Word experience to include creating letters and document editing
- Microsoft PowerPoint experience to include creating presentations
- Adobe Acrobat experience to include form creation/editing (Preferred)
- Bachelor’s degree from an accredited institution
- Paralegal experience
- Notary public