Possessing a broad skillset is especially important when it comes to open positions in the field of office and professional administration. Many positions require a specific set of administrative skills and experience to effectively perform the job duties. As a result, the more administrative skills you possess, the more likely you are to land that job.
The list below highlights some of the most in-demand skills that many employers look for when an administrative position becomes available. If you are looking for a new job in this area, it is important to take stock of your resume and background to see if you possess these skills and, if not, what steps you can take to better position yourself in the job market.
Skill No. 1
When you apply for an administrative position, it is important to have a baseline of knowledge regarding the industry in which you plan to work. If you understand the industry inside and out, you will be well-versed in all areas of this specific workplace niche and will be able to jump into work mode with ease. As for the areas which you should be knowledgeable about, it's essential to have a working knowledge of industry terminology, trends in that specific industry, and be well-trained on a continual basis within that industry.
Skill No. 2
Knowledge of Popular Office Application Software
In today's business world, being computer-savvy is essential. And by “computer-savvy” we do not mean being able to email a co-worker. You need to be able to adeptly navigate Microsoft Word, Outlook, and Excel, in addition to Google Drive, DropBox, and other commonly used digital applications.
Skill No. 3
Many companies seeking to establish a social media presence online routinely assign the task of setting up social media profiles for members of the administrative team. This is why you need to be comfortable working in social media platforms, such as LinkedIn, Facebook, Instagram, and Twitter.
Skill No. 4
If you are working in an administrative role, you will probably be conversing not only with your boss and co-workers, but clients, vendors, and other individuals on a daily basis. With this in mind, it is vital to have strong communication skills and be able to get your point across in an effective and professional manner. Your communication skills will be evaluated right away, starting with the job interview, so be sure to shine in this regard.
Skill No. 5
A Positive Attitude
Everyone has an attitude, but we are all aware that not everyone has a good one. Being enthusiastic, upbeat, and easy to get along with comes naturally for some, but for others these are skills that need to be developed. Work on becoming conscious of your tone, body language, and facial expressions. Perception truly is reality, and how others see you carry yourself and act will ultimately determine how they feel about you. Being likeable and successful usually go hand-in-hand.
Skill No. 6
Ability to Work Well Under Pressure
Many administrative positions involve high stress and last-minute deadlines. This is why it is so important to work well under pressure and be able to complete all tasks in a timely and efficient manner. This may not sound like a “skill” but it most definitely is. You have to train yourself to be able to focus intensely to ensure a deadline is met and a goal is achieved. Most days will be filled with multiple tasks and duties, many of which have to be completed at the same time. By showing your future employer that you can not only handle the pressure but excel under pressure as well, you'll be more likely to land the administrative assistant gig that you've had your eye on all along.
Be Proactive in Improving Your Skill Set
If you are reading the list above and note certain skills that you may be lacking, do not fret. There is an array of free resources available online to help anyone broaden their skillsets, especially with some of the administrative skills described above. However, it is important to be proactive and begin working on your skills. For example, if you have effectively zero experience working in Microsoft Excel, there are an array of free online courses that can demonstrate the basic functionalities of the application. The key is to have the desire and willingness to improve.
Looking for a New Job in Office Administration? Contact 4 Corner Resources Today
As mentioned earlier, the job market is competitive, which is why it makes sense to have a skilled and effective recruiter with 4 Corner Resources on your side. We are an award-winning staffing and recruiting firm focused on connecting candidates with the right client — and vice versa. When matching candidates to employers and positions, we take everything from each candidate’s knowledge and skill set, to their level of experience and career path, to the client’s company culture into consideration. We are headquartered in central Florida and are proud to say that we continually rank among the top staffing agencies based in Orlando. We support companies and organizations of all sizes across the United States, from Los Angeles to New York. We also work with clients to fill everything from high-volume jobs to specialized positions that require advanced degrees and qualifications. The 4 Corner Resources team is ready and able to successfully place you in a job that presents a path to a successful and rewarding career. Contact our offices today to learn more.
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