How Can HR Work with Professional Staffing Agencies?

June 06, 2019 Pete Newsome Pete Newsome

There’s no need to choose between relying on just your in-house human resources (HR) team or an outsourced professional staffing agency or headhunter to handle your hiring — they can work together as effective partners!

This partnership can take the weight of many time-consuming recruitment tasks off of your HR department's shoulders so they can focus on their day-to-day responsibilities and “big picture” initiatives. At the same time, you’ll have confidence that your open positions are being filled by the most qualified candidates thanks to the expertise and experience professional staffing agencies or headhunters can provide.

Here are a few ways your HR department can work hand-in-hand with a professional staffing agency or headhunter to enhance your recruitment and hiring processes!

Form a Hiring Strategy Together

A staffing firm typically offers a variety of professional staffing services, such as direct placement, contract temporary staffing, and contract-to-hire staffing. If you don’t know which type of services you should be utilizing, one of the major benefits of using a staffing agency is that they can help you figure it out.

Professional recruiters and headhunters will screen and place candidates based on a combination of their market knowledge and the criteria you provide. The more accurate and specific information you can give them about your organization and its needs, the better aligned your resulting candidates will be. Therefore, to experience an effective partnership with a professional staffing agency, your HR department needs to help them truly understand your goals and expectations. This means giving an in-depth explanation of your company culture, values, beliefs, day-to-day processes, and both short and long-term business goals — then you can work together to form a hiring strategy that results in finding the right candidates.

Leverage Effective Recruitment Strategies and Practices

Reputable professional staffing agencies and headhunters have years of experience recruiting for businesses of various sizes operating across a multitude of industries. An in-house HR professional may not possess that varied level of recruiting experience, and therefore may lack knowledge with certain position types…and rightfully so! With so many other core HR functions to handle, they probably don’t have enough capacity to research the nuances associated with every possible position. Professional staffing agencies are able to apply their depth of knowledge and market reach to benefit your organization.

By implementing the most effective recruitment strategies and practices, they can place the best possible candidates with your company. A proven, successful recruiting strategy can help your organization stand out from competitors and recruit the talent you need to meet your future business goals. This is especially important in today’s candidate-driven market, where low unemployment is forcing employers to fiercely compete for fewer top candidates.

Shorten the Hiring Process

One study found that lengthy hiring practices and difficulties finding suitable talent were two of the key things keeping managers from hiring. Another found that the best job candidates are only on the market for an average of 10 days before accepting an offer. You can experience an expedited hiring process by ensuring that your HR department and its professional staffing agency partner are on the same page. This way, each can play their own role to make the hiring process more efficient without any unnecessary overlap that complicates or extends the process.

For example, staffing professionals are able to write and develop detailed, effective job descriptions — but only if they have the information they need to write one that actually aligns with the open role and will attract the right candidates. If your HR department works effectively with its professional staffing agency or headhunter to give them the direction they need in a timely manner, the posting can be shared with their network sooner.

One of the benefits of using a staffing agency is that its recruiters are continuously and proactively cultivating relationships with both active and passive job seekers. This means that once a job description is ready, they can begin sourcing and screening qualified applicants with little to no downtime. In fact, at 4 Corner Resources (4CR), our goal is to have a fully screened and qualified candidate for non-leadership roles within just 48 hours!

Divvy Up Responsibilities  

There are many day-to-day duties of the HR department that don’t include reading through an endless stack of resumes to find the best candidates to interview for just one job opening — let alone multiple vacancies at once. Professional staffing agencies can help your employees save time, energy, and resources by handling the up-front and often tedious aspects of recruiting on your behalf.

This can include writing and posting job descriptions, sorting through resumes, running reference checks, and initially screening candidates. Then, they’ll pass off short-listed candidates to your internal HR department. It will then become your responsibility to handle the core HR functions of conducting any final interviews and ultimately selecting a candidate to extend an offer. This way, you aren’t wasting time looking at subpar resumes or interviewing an unqualified candidate — the best fits are delivered right to you!

Allow Your HR Department to Focus on Onboarding

If you can rely on a professional staffing agency to handle your front-end recruiting tasks and attract top talent, your internal team will be empowered to focus on one of its core HR functions — onboarding. When your HR department and professional recruiters join forces, it becomes simple to give each individual a seamless, pleasant experience as they move from being an applicant to your employee.

With more time freed up to focus on the onboarding process, your HR department can give each new employee an excellent first impression of your company and set them up for success in their new role. One of the major duties of the HR department is working to ensure the new hires placed by its professional staffing agency will be retained long-term — which requires time and effort. One of the key benefits of using a staffing agency is the freed up time and resources that makes it possible for HR to prioritize onboarding!

Empower Your HR Department by Partnering With a Professional Staffing Agency Like 4CR!

Ultimately, a professional staffing agency or headhunter should act and feel like an extension of your internal team. The key to success here is working with a recruiter who is the right fit for your business — not just any business.

The more time you spend working with a job recruiter or headhunter who demonstrates extensive experience and expertise, the more they will get to know your company. The better the recruiter knows you, the more they can help sell your company and make it stand out in a competitive job market to candidates. That’s why at 4CR, we take the time and effort to truly understand your business and its needs before recruiting on your behalf!

Our client-centric approach is just one of the many reasons we’re continually ranked among the top Orlando staffing agencies. We are also a nationally-renowned professional staffing agency that works with businesses of all sizes around the United States!

For more tips on how your company can get the most out of working with a recruiter or to start your partnership today, reach out to one of our staffing experts!


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